Area Support Coordinator- Johannesburg MMH250512-4

Momentum; Johannesburg; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading financial services company in Johannesburg is seeking an Area Support Coordinator to provide effective administrative support to management. This role requires a Business Administration degree and 3-5 years of relevant office administration experience, ideally in the financial services or insurance industry. The candidate will manage diaries, arrange travel, and ensure compliance with service agreements.

Qualifications

• Degree in Business Administration or studying towards it.
• 3-5 years relevant office administration experience.
• Experience in financial services or insurance industry is an advantage.

Responsibilities

• Provide effective administrative support to management.
• Manage and coordinate diaries of line managers.
• Prepare and check invoices, ensuring compliance with policies.

Skills

Office administration

Client service

Diary management

Education

Business Administration degree or relevant degree

Job description

Role Purpose

Ensure the smooth running of the business by providing effective administrative and support assistance to the Head of Distribution and Managers they support. The Area Support Coordinator provides proactive, professional, effective, and efficient assistance and support to the business head leaders through managing diaries, facilitating office initiatives and offering assistance in payment and system processing.

Qualifications

• Business Administration degree or relevant degree (Studying towards).

Experience

• 3-5 years’ relevant Office administration or Personal assistant experience
• 2 years’ experience in an IFA-related industry would be an advantage
• Experience working in the financial services or insurance industry is an advantage

Duties and Responsibilities

• Service and Administration Experience Support
• Proactively manage, coordinate and maintain the diary of the line manager.
• Administrative support for meetings and workshops (collate, compile and distribute agendas, presentations, minutes within agreed timeframes).
• Manage travel arrangements for managers, according to agreed business process and budget parameters.
• Prepare and check invoices and arrange for payments to ensure adherence to requirements and Service Level Agreements.
• Manage Calendar and Logistics
• Coordinate all aspects of meetings, workshops, and functions (venue logistics, catering) according to manager’s requirements, and within budget parameters.
• Ensure an efficient operations practices and process is planned, executes, and delivered with excellence
• Perform an efficient and accurate process administration functions involving the compiling and arranging of data and administrative function
• Comply with all the Compliance policies and procedures
• Provide general administrative and clerical support including mailing, scanning, and copying
• Maintain electronic filing system
• New: Onboarding & offboarding of consultants.
• Culture Enabler
• Participate and contribute to a culture which builds rewarding relationships, facilitates feedback and provides exceptional client service.
• Continuously develop own expertise in terms of professional, industry and legislation knowledge.
• Manage and reconcile expenses in line with allocated budget and within defined policy guidelines.
• Manage financial and other company resources under your control with due respect.
• Cost Effectiveness
• System processing - Linkages, MMDSMO and leads
• Support regions with linkage changes: Consultant to Adviser - consider panel management principles
• MDSMO - inform marketing team of new appointments and resignations, ensure removal is activated