Alumni Coordinator

ADvTECH; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An educational institution in Gauteng is looking for an Alumni Relations Coordinator. The role involves coordinating alumni events, managing alumni communications, and supporting the Alumni Manager in implementing the Alumni Engagement Strategy. Candidates should have a diploma in a relevant field and experience in alumni relations and events management. Competitive salary and benefits offered, including lifelong learning opportunities and performance-based incentives.

Benefits

Lifelong learning opportunities through LinkedIn Learning

Staff and family discounts on educational programs

Incentive bonus structure based on performance

Provident fund contributions and Funeral Cover

Birthday vouchers

Competitive annual leave allowance

Qualifications

• 2-3 years experience in Alumni Relations or Client relationship management.
• 2-3 years experience in events coordination.
• 1-2 years experience in project management.

Responsibilities

• Coordinate alumni events and manage logistics.
• Update and manage alumni records in the system.
• Draft and schedule alumni communications.
• Liaise with internal and external stakeholders.
• Prepare monthly and post-event reports.

Skills

Alumni Relations Management

Event Coordination

Stakeholder Collaboration

Communication Skills

Project Management

Education

Diploma in Marketing, Communications, Public Relations or Business Administration

Bachelor's Degree in Business Support

Job description

Emeris consolidates resources and expertise from IIE Varsity College, IIE MSA, IIE-Vega School, and IIE School of Hospitality & Service Management, with a unified approach ensuring a consistent standard of excellence in teaching, learning, and student support.

Overall Job Purpose

The Alumni Relations Coordinator provides operational and administrative support to the Alumni Manager and plays a key role in implementing the Alumni Engagement Strategy across regions, life stages, and alumni touchpoints.

Duties and Responsibilities

Event Coordination and Support

• Coordinate and implement alumni events and manage event logistics, RSVPs, and on-site support in collaboration with the Alumni Manager.

Stakeholder Collaboration and Relationship Management

• Update alumni records in the Alumni Management System (AMS), support segmentation, and produce basic reports. Ensure data accuracy, compliance with POPIA, and assist with quarterly data audits.

Alumni Communication

• Draft and schedule alumni communications (emails, newsletters, and social-media content) under the direction of the Alumni Manager. Ensure all content aligns with the Alumni Engagement Strategy and brand tone.

Stakeholder Collaboration

• Liaise with internal stakeholders (Marketing, Career Services, and Faculties) and external vendors to ensure the smooth delivery of events and campaigns.

Reporting and Continuous Improvement

• Prepare monthly and post-event reports for the Alumni Manager. Capture lessons learned and contributed improvement suggestions for processes and alumni engagement initiatives.

Minimum Educational Requirement

• Diploma in Marketing, Communications, Public Relations and Business Administration
• Bachelors Degree (NQF Level 7) in Business Support is ideal.

Minimum Work Requirement

• 2-3 years Alumni Relations/ Stakeholder/Client relationship management.
• 2-3 years events coordination experience
• 1-2 years Project Management experience

Salary

• Competitive salary commensurate with experience.

Benefits

• Lifelong learning opportunities through LinkedIn Learning subscriptions.
• Staff and family discounts on educational programs within our brand portfolio.
• Incentive bonus structure based on performance and achievement of goals.
• Provident fund contributions, & Funeral Cover, to support your financial well-being and future planning.
• Birthday vouchers to celebrate your special day.
• Competitive annual leave allowance for well-deserved time off and rejuvenation.

Application Response

• Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews.

Technical Support

• Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance: https://hire.simplify.hr/ContactUs

Emeris is an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act. The company reserves the right to close or place the vacancy on hold at any time, without prior notice.