Aircraft Records Administrator

FlySafair; City of Johannesburg Metropolitan Municipality; On-site; ZAR 250 000 - 450 000; Full time

Job summary

A regional airline is looking for an individual to manage aircraft records effectively. The ideal candidate has 5-8 years of relevant experience in a mid-sized organization and is well-versed in aviation documentation. Strong communication and planning skills are essential for this position. Applications from individuals within under-represented designated groups are preferred. Closing date for applications is 31 October 2025.

Qualifications

• 5-8 years of experience in aircraft records control and systems in mid-size organizations.
• Experience working with aircraft documentation and technical maintenance systems.
• Willing to work overtime.

Responsibilities

• Administer all new aircraft and major module records entering the fleet.
• Update MRO software and capture ATLRs.
• Assist with maintaining an orderly document storage area.

Skills

Aircraft documentation experience

Communication skills

Planning and organising skills

Interpersonal skills

Microsoft Office suite knowledge

Education

Grade 12 or equivalent

Certificate/Diploma in administration

Job description

Overview

Administration of all new aircrafts and Major module records entering the FlySafair Fleet; Administration of all Major modules and or Aircraft lease return records for those leaving the fleet as directed by the Specialist; Update the MRO software and capture ATLRs for ferry/test flight hours, landing, oil usage and complaints/defects; Support with compiling lease return folders and digital delivery bibles; File and scan hard copy paperwork as required; Assist with maintaining an orderly document storage area in line with standards, procedures and regulations; Identify all discrepancies on ATLRs and missing log pages and communicate with relevant stakeholders to obtain correct records; Identify and communicate Hour and Cycle differences between MRO system and ATLRs; Update all part changes/movements on ATLRs for Inducting aircraft; Verify and file certificates against "on condition" and "hard time" as required; Distribute documents as requested by departments; Assist with capturing work packs if required; Maintain knowledge of relevant regulations, policies and guidelines; Adhere to statutory regulations, organisational standards, policies and procedures; Report non-compliance and implement corrective actions to ensure compliance; Analyse Stakeholder needs and identify improvement initiatives; Maintain positive relationships with internal and external stakeholders to foster meaningful interactions.

Qualifications & Experience

• Grade 12 or equivalent;


• Certificate/Diploma in administration or related qualification (Advantageous);


• 5-8 years of experience in aircraft records control and systems in a mid-size organisations (Essential);


• Experience working with aircraft documentation and the requirements thereof (Essential);


• Experience working with a technical maintenance system (Advantageous);


• Willing to work overtime;


• Knowledge and understanding of Microsoft Office suite (Outlook, Excel, PowerPoint, Word);


• Knowledge of aviation records management (Essential);


• Basic financial awareness;


• Communication skills;


• Planning and organising skills;


• Interpersonal skills.

Personal Attributes

• Professional;


• Strong integrity and ethical;


• Compliance driven;


• Good stress management;


• Assertive;


• Detailed orientated;


• Immaculate timekeeping;


• Able to work independently and in a team.

Application Guideline

• Email applications will not be accepted;


• Preference will be given to members of under-represented designated groups.


• Should no feedback be provided within two (2) weeks from the closing date, please consider your application as unsuccessful.

Company Notes

• FlySafair Reserves The Right


• Not to proceed with this vacancy;


• To appoint the selected candidates based on its operational requirements.

Closing date: 31 October 2025

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