After Hours Service Delivery Coordinator Team Lead

Teraco; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading IT service provider in Pretoria is seeking a Service Delivery Co-Ordinator to ensure high quality servicing and client satisfaction. Responsibilities include monitoring ticket resolutions, facilitating on-site service, and supporting staff recruitment. The ideal candidate has strong communication, administrative skills, and at least 2 years of relevant experience. This role requires working Thursday to Sunday from 18:00 to 06:00, with a collaborative team environment.

Qualifications

• 2 years relevant working experience.
• Understanding of Wireless solutions preferred.
• Strong understanding of networks and cabling (fibre optic and copper).

Responsibilities

• Monitor and attend to all tickets related to the Service Delivery Co-Ordinator Role.
• Facilitate high quality servicing by all on-site staff.
• Prepare and submit any reports that may be required.

Skills

Exceptional communication skills

Excellent administrative skills

Active listening

Proactive problem solver

Ability to work independently

Education

Matric

Tools

Microsoft Office

Job description

PURPOSE OF THE ROLEProactively identify roadblocks to high quality servicing and implement strategies to deliver the required level of service to the client, utilizing the on-site resources.

Monitor and attend to all tickets related to the Service Delivery Co-Ordinator Role.

Support any issues that may arise at other sites, that impact customer satisfaction, and elevate to site management if required.

MAIN FUNCTIONS OF THE JOBGeneralAdhere to company policies, procedures, and processes.High quality verbal and written communication with clients.Process and update tickets within agreed operation service level agreement and client SLA timelines.Client SatisfactionFacilitate high quality servicing by all on-site staff, and if required assist with resolution or servicing.

However, it must be noted, that the After-Hours Service Delivery Coordinator Team Lead must ensure that existing staff fulfil the servicing requirements, and the After-Hours Service Delivery Coordinator Team Lead only performs the function when the existing staff fail to and client satisfaction is impacted, or there is a skill or resource shortage; If required to fulfil the functions, the After-Hours Service Delivery Coordinator is required to have the knowledge and capability to perform all functions except guarding, remote hands, and facilities technical management.

However, the After-Hours Service Delivery Coordinator Team Lead must have a can-do attitude to resolve any situation where customer satisfaction impacted.Optimise client satisfactionmunicate suggestions & comments and feedback to management.Plan and implement preparation activities that may be required for major client deployments, and / or execute on a plan provided by Service Delivery Manager / Management to ensure high client satisfaction.Support all sites, to resolve or elevate client service impacting issues.

Administrative responsibilities- Accurate recording and data capture of queries, resolution, and follow-up.

• Accept and log tickets in the agreed queues in the expected turnaround times.
• To process and update tickets in expected turnaround times.
• Potential ticket escalation to other divisions of the business or technical.
• Monitor ticket queues and ticket closure for all tickets (irrespective of site) and elevate to Management if queues are not being managed appropriately, or any tickets are not being accepted for processing within 15 minutesTime dependent i.e., no immediate client servicing issues requiring attention, them : Process all tickets relevant to the After-Hours Service Delivery Coordinator role.Review My Team tasks and tickets and with clearing any backlog.May be required to perform task not strictly defined in the job description, for which you have competence, during downtimes, when excess time is available.Escalation and ReportingAssist on-site staff with escalation for support as required e.g., Ozone, network downtime.Identify roadblocks that impact client satisfaction and present recommendations to management toaddress underlying root causes.Prepare and submit any reports that may be required from time to time.Report any incidents to management within SLA, where impacting clients requiring notification i.e., act as management eyes and ears for escalation after hours.Self-DevelopmentThis role is required to operate independent of the Business Hours Service Delivery Coordinator team, and therefore it is critical that the individual is a self-starter who is willing to learn operations from other on-site staff, without management oversight in most cases.Office Hours and LocationThe role is an active role in which the individual is required to actively monitor all components of the site impacting clients, and therefore the person is required to be mobile and active.This role is required to work Thursday to Sunday, 18 : 00 to 06 : 00.

However every 4 months, may be required to work day shift for a 2–4-week period to undergo on-the-job training or office-site training.This role is required to work on-site at JB1 / Isando or JB2 Bredell, however, may be required to change location to another Teraco site, if the client requirements for afterhours support change.Team Lead ResponsibilitiesConduct weekly team sessions and coach on improvement initiativesEnsure that all work conducted by the Team Lead and Team members are performed following Policy, Procedure, Process and Work Instructions for continuous improvement of Teams performanceEnsure all tickets related to the Service Delivery Coordinator role are processed timeously and correctly by Team membersDashboards reviewed prior to departure for the day, with action to eliminate any tickets outside SLA.Create and maintain Issue Register to track Team Performance and assist in identifying gapsSupport HR and Service Desk Manager in staff recruitment and Development as well as Performance Management issues (Job Observation)SKILLS REQUIREMENTExceptional communication skills.Excellent administrative skills are criticalActive listening – ability to understand requirements.Ability to communicate in English, and any other RSA language beneficial.Proactive problem solver.Ability to work independently & a positive team player.Self-motivated.Ability to lead or positively influence others.Conducts self professionally, exhibits high levels of tolerance and patience.Responsible for continued learning and self-development.Team player.QUALIFICATIONS AND EXPERIENCEMatric2 years relevant working experienceIT IL preferredMicrosoft Office skillsUnderstanding of Wireless solutions preferredStrong understanding of networks and cabling (fibre optic and copper)