Adviser Admin Assistant | Grahamstown

The Recruitment Council; South Africa; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A recruitment agency is seeking a Sales Admin Assistant in Grahamstown, Eastern Cape. The role requires strong attention to detail and proficiency in data capturing and Excel. Responsibilities include managing fleet administration, handling petty cash, and providing administrative support to the Sales and Operations Departments. Candidates should have 2-3 years of relevant administrative experience and a Grade 12 qualification. This is a full-time position offering an opportunity to contribute to a dynamic team.

Qualifications

• 2-3 years administrative experience, ideally in an agricultural, logistics, or production environment.
• High level of integrity, accuracy, and accountability.

Responsibilities

• Manage fuel and fleet administration including monitoring vehicle routes.
• Oversee proof of deliveries and ensure daily filing.
• Handle petty cash transactions for staff.
• Capture and report production data.
• Assist with daily stocktakes and results submission.
• Provide assistance with debtor management.
• Perform general reception duties including phone management.

Skills

Attention to detail

Data capturing

Communication skills

Excel

Organisational skills

Education

Grade 12 (Matric)

Driver's License

Tools

ERP system

Job description

Overview

Adviser Admin Assistant Grahamstown in Eastern Cape.

We are seeking a reliable, detail-oriented Sales Admin Assistant to join our team. The successful candidate will support the Sales and Operations Departments with administrative, reporting, and coordination duties. This role requires strong attention to detail, accuracy in data capturing, and excellent communication skills.

If you fit within the below criteria, please apply with your CV in PDF format. Also indicate desired salary range.

Responsibilities

• Manage fuel and fleet administration, including assigning fuel tags, pulling usage reports, and monitoring vehicle routes.
• Oversee POD control, ensuring all proof of deliveries are received and filed daily.
• Handle petty cash transactions, including purchasing of staff groceries and monthly driver airtime.
• Capture production data (egg production, water and feed intake) and distribute reports to management.
• Assist with daily stocktakes, scanning and submitting results to management.
• Provide debtor assistance – calling customers for orders and capturing credits on the ERP system.
• Perform general reception and administrative support duties, including answering phones and managing access control.

Requirements

• Grade 12 (Matric).
• Valid Driver's License
• Own Reliable transportation – non-negotiable (the position is 11km outside of Humansdorp)
• 2–3 years\' administrative experience, ideally in an agricultural, logistics, or production environment.
• Strong Excel and data capturing skills.
• Experience working on an ERP system.
• Excellent organisational and communication skills.
• High level of integrity, accuracy, and accountability.

The organization is committed to maintaining a recruitment process that is free from any form of harassment, discrimination, or intimidation. All candidates shall be treated with dignity and respect throughout the recruitment and selection process.

Employment Equity: In line with our Employment Equity Policy and the provisions of the Employment Equity Act, preference will be given to suitably qualified candidates from designated groups. However, all applications will be considered based on merit, qualifications, and business needs.

POPIA Compliance: All personal information provided in your application will be handled in accordance with the Protection of Personal Information Act (POPIA) and will be used solely for recruitment purposes. By applying for this position, you consent to the processing of your personal information for the purpose of recruitment and selection.

Job Type: Full-time

Education:

• High School (matric) (Required)

License/Certification:

• Driver's License (Required)