Administrator

Old Mutual Limited; Johannesburg; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Old Mutual Limited in Johannesburg seeks an administrative clerical professional to support office workflows, manage documents, and handle routine financial transactions. The role involves answering calls, preparing letters and reports, and maintaining records to ensure efficiency.

Ideal candidates hold Matric with a general insurance qualification (NQF6) and 1–3 years’ underwriting experience; strong communication, attention to detail, and the ability to work independently or in a team are

Qualifications

• Matric and/or equivalent.
• Diploma and/or equivalent NQF Level 6 qualification in general insurance (Advantageous).
• Regulatory Examination (RE) Advantageous.
• 1 – 3 years’ experience in commercial underwriting.

Responsibilities

• Produce, update, and provide best practice support on Microsoft documents, databases, and other departmental systems.
• Document Management: Create, organize, and maintain files containing the correspondence and records of a senior colleague.
• Document Preparation: Prepare routine letters, memoranda, reports following detailed instruction.
• Work Scheduling and Allocation: Organize own work schedule and coordinate with support services.
• Carry out operational tasks by following established processes.
• Internal Client Relationship Management: Support others to build effective working relations.
• Operational Compliance: Adhere to policies and regulatory codes relevant to own work.
• Data Collection and Analysis: Extract data and input into spreadsheets.
• Moderate to high level of technical knowledge across product and process areas.

Skills

Analytical thinking

Problem solving

Verbal communication

Written communication

Attention to detail

Customer-oriented

Team player

Time management

Organisational skills

Education

Diploma / NQF Level 6 (General Insurance)

Tools

Microsoft Office

Job description

Let’s Write Africa’s Story Together!

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

Performs simple clerical duties by applying office procedures including answering calls, managing basic financial transactions and recording, typing or word processing, filing, and other ad-hoc activities to increase efficiency.

Purpose:

Performs simple clerical duties by applying office procedures including answering calls, managing basic financial transactions and recording, typing or word processing, filing, and other ad-hoc activities to increase efficiency.

Responsibilities:

Administration : Produce, update, and provide best practice support on Microsoft documents, databases, and other departmental systems. Tasks may include purchasing materials, entering budgetary information, and recording time and expenses.

• Document Management: Create, organize, and maintain files containing the correspondence and records of a senior colleague.
• Document Preparation : Prepare routine letters, memoranda, reports, and similar documents following detailed instruction. This is likely to involve using the full range of functions within standard office software.
• Work Scheduling and Allocation : Organize own work schedule in order to get the job done, coordinating with support services and assigning short-term tasks to others if necessary.

Operations Management : Carry out operational tasks by following established processes. This will involve adjusting multiple settings or parameters to meet performance standards.

Internal Client Relationship Management : Help manage internal client relationships by supporting others to build effective working relations.

Operational Compliance : Develop working knowledge of the organization’s policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.

• Data Collection and Analysis : Extract relevant data from information provided by others and input it into spreadsheets or standard formats.
• Personal Capability Building : Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.
• Follows standardised processes and provides administrative support in line with normal business functioning.
• Delivers on daily production standards and adheres to service and quality standards.
• Provides an indirect service to customers and intermediates.
• Responds to immediate requirements within procedure.
• Uses standard administrative techniques to co ordinate own work.
• Product and process knowledge in different areas may differ but basic skills remain the same.
• Moderate (intermediate) to high level of technical knowledge.
• Partially multi skilled across product and process relevant to the business area.

Requirements:

• Matric and/or equivalent.
• Diploma and/or equivalent NQF Level 6 qualification in general insurance (Advantageous).
• Regulatory Examination (RE) Advantageous.
• 1 – 3 years’ experience in commercial underwriting.

Competencies:

• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Attention to detail and accuracy.
• Customer-oriented
• Customer-focused with a positive attitude.
• Ability to work independently and as part of a team.
• Strong organizational and time management skills.

Follows standardised processes and provides administrative support in line with normal business functioning.
Delivers on daily production standards and adheres to service and quality standards.
Provides an indirect service to customers and intermediates.
Responds to immediate requirements within procedure.
Uses standard administrative techniques to co ordinate own work.
Product and process knowledge in different areas may differ but basic skills remain the same.
Moderate (intermediate) to high level of technical knowledge.
Partially multi skilled across product and process relevant to the business area.

Skills

Action Planning, Client Management, Computer Literacy, Database Administration, Desktop Publishing (DTP), Executing Plans, Management Reporting, Network Administration, Numerical Aptitude, Office Systems, Oral Communications, Policies & Procedures, Report Review, Resource Scheduling

Competencies

Collaborates

Communicates Effectively

Drives Results

Ensures Accountability

Plans and Aligns

Tech Savvy

Education

NQF Level 3 & NQF Level 2 - Below school leaving

Closing Date

16 August 2026 , 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

The Old Mutual Story!