Administrative Support to Recruiter

Isilumko Staffing; Johannesburg; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A recruitment agency in Johannesburg is looking for an Administrative Support to Recruiter to assist in various tasks critical to the recruitment process. Candidates must have a Bachelor's degree in Communication and previous administrative experience, along with strong organizational and communication skills. The role involves managing candidate communications, tracking applications, and ensuring compliance with policies.

Qualifications

• Previous administrative support experience, preferably in a human resources or recruitment environment.
• Ability to handle confidential information with discretion.
• Strong time management skills and the ability to multitask effectively.

Responsibilities

• Communicate with job applicants to schedule interviews and answer inquiries.
• Maintain and update the applicant tracking system.
• Conduct reference checks and document results.
• Prepare and maintain recruitment reports and documentation.
• Provide general administrative support to recruiters.
• Ensure compliance with hiring policies and maintain confidential records.

Skills

Organizational skills

Written communication

Verbal communication

Microsoft Office Suite

Education

Bachelor's Degree in Communication

Job description

Overview

The Administrative Support to Recruiter plays a crucial role in assisting the recruiting team and ensuring the smooth operation of the recruitment process. This position involves a range of administrative tasks and responsibilities that support the recruiters.

Responsibilities

Candidate Communication :

• Communicate with job applicants via email, phone, and other channels to schedule interviews, provide updates, and answer general inquiries.
• Ensure a positive candidate experience by promptly responding to candidate questions and concerns.

Application Tracking :

• Maintain and update the applicant tracking system
• File and organize candidate resumes and documents.

Reference Checks :

• Conduct reference checks on selected candidates as requested by the recruiter.
• Document reference check results accurately.

Documentation and Reporting :

• Prepare and maintain reports, spreadsheets, and other documentation related to recruitment activities.
• Assist in generating recruitment metrics and reports as needed.

Administrative Support :

• Provide general administrative support to the recruiter.

Compliance and Records Management :

• Ensure compliance with company policies and legal requirements related to recruitment and hiring.
• Maintain confidential records and documents in accordance with data protection regulations.

Qualifications :

• Bachelors Degree in Communication
• Previous administrative support experience, preferably in a human resources or recruitment environment.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle confidential information with discretion.
• Strong time management skills and the ability to multitask effectively.

Preferred Attributes :

• English Home Language
• Enthusiastic team player with a positive attitude.
• Adaptability to changing priorities and tasks.
• Strong problem-solving skills.
• Knowledge of recruitment and HR best practices.
• A commitment to maintaining a high level of professionalism.