Administrative Specialist

Qcic; Cape Town; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A leading engineering company in Cape Town seeks a Design Assistant Administrator to join its ever-expanding Design team. The candidate will support project managers and assist in delivering high-quality design project information. The ideal candidate will have at least 3 years of relevant experience and strong skills in communication and office applications. This role offers opportunities for professional development and contributions to significant projects.

Qualifications

• 3 years or more experience within a similar role.
• Excellent Communication Skills (written and verbal).
• Extensive experience with all office-based applications.

Responsibilities

• Assist internal project managers with project deliverables.
• Collaborate on project and company presentations.
• Create new templates for the design team.

Skills

Communication Skills

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Multi-tasking

Time Management

Organizational Skills

Attention to Detail

Teamwork

Education

Business Administration degree or similar

Job description

About the roleOur ever-expanding Design team is looking for a Design Assistant Administrator to join our team based in Cape Town working on global projects.

The successful candidate will collaborate with other members of the production team and our in-house security engineering specialists to assist with the delivery and enhancement of our Design project information.

We are continuously seeking to advance beyond our competitors in our Project Control capabilities as we have consistently raised the bar in security design. This role will also provide supporting technical, design, and engineering services to the Group on projects, as directed by the Associate / Associate Director, and will be mentored by senior QCIC consultants in the delivery of security projects and quality management.

What you will do

Design SupportAssist internal project managers with project deliverables through structural design milestone delivery stages. Review business development tracker with Project Directors and keep it updated. Assist with reviewing and formulating master templates (i.e. presentations, reports), consolidating them into a standard format, and storing them within a pre-established centralised repository. Assist senior management with the creation of financial project proposals. Assist with online project Document Management Systems (DMS), logging actions and items for remediation within a centralised action tracker. Collaborate and provide input on project and company presentations as required. Filing of documents and QA checks of folders. Rebranding of internal and external project documents to the QCIC marketing standards. Navigate and understand our internal project and resource management software. Assist with updating our internal design metrics tracker. Create new templates (i.e. trackers, reports, checklists) for the design team when required. Proofread reports and specifications for any errors. Assist office manager with answering incoming calls and message taking.

Required Skills and Qualifications

3 years or more experience within a similar role. Excellent Communication Skills (written and verbal). Extensive experience with all office-based applications, including Microsoft Excel, PowerPoint & Word. The propensity for multi-tasking with good interpersonal and communication skills. Deadline-driven, with good time management, and organisational skills, with high level of attention to detail and accuracy. Experience in the building services environment. Excellent planning and organization skills are required for our fast-paced environment. Self-motivated and able to take responsibility. Able to demonstrate initiative and a proactive approach to daily tasks submitted to delivering an excellent level of service to the design team and an eye for detail. Excellent Excel skills, able to use various functions and formulas to produce and amend fee proposals. Familiarise yourself with the RIBA stages and Internal working standards. Ability to interpret construction programme deadlines. Must be able to work in a team environment.

Preferred Qualifications

Business Administration degree or similar.

Working Conditions

Collaborative work environment with an emphasis on innovation and continuous learning. Opportunities for career growth and professional development in a rapidly growing engineering company. Ability to make a positive contribution to fantastic projects and a very busy global team.

NB

The successful candidate will be required to pass our security screening procedures.