Administrative Officer : General Infrastructure

Western Cape Government; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A governmental department in South Africa is seeking an administrative officer to provide support services to a senior manager. The role requires a 3-year National Diploma/B-Degree and at least 1 year of administrative experience. Candidates should possess strong organizational and communication skills, along with knowledge of project management and information systems. Competitive remuneration and service benefits are offered.

Benefits

Medical assistance

Housing assistance

Pension fund contributions

Qualifications

• Minimum of 1 year administrative experience.
• Knowledge of project management systems and relevant tools.
• Competency in organizing, planning, and reporting.

Responsibilities

• Rendering administrative support services.
• Ensure effective flow of information to and from senior manager's office.
• Draft and compile documents as required.
• Support senior manager with budget administration.
• Process payments and claims.
• Collect and analyze information for reports.
• Stay updated with public service and departmental policies.

Skills

Computer literacy

Written communication

Verbal communication

Organising

Planning

Report writing

Ability to work under pressure

Education

3-year National Diploma / B-Degree or equivalent

Tools

Project management systems

Information management systems

BAS or similar system

eWorks or similar system

MyContent or similar system

Job description

Minimum Requirements

An appropriate 3-year National Diploma / B-Degree (equivalent or higher qualification); A minimum of 1 year administrative experience.

Key Performance Areas

• Rendering administrative support services
• Ensure and advise on the effective flow of information, documents and communications to and from the office of the senior manager
• Draft, collect and compile documents as required
• Provide support to the senior manager with the administration of the budget
• Process payments and other claims
• Collect, analyse and collate information and compile reports
• Analyse the relevant public service and departmental prescripts, policirs, procedures, delegations and other documents
• Remain up to date with these to ensure efficient and effective support to the senior manager

Competencies

• Knowledge of the following: Project management systems; Information management; BAS or similar system; eWorks or similar system; MyContent or similar system

Skills

• Proven computer literacy
• Written and verbal communication
• Organising
• Planning
• Report writing
• Ability to work under pressure and meet deadlines

Remuneration

R - R per annum (Salary level 7)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes

Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to do a practical and attend interviews on a date and time determined by the department and may also be required to undergo competency assessments / proficiency tests. The selection process will be guided by the EE targets of the employing department.