Administrative Officer and Receptionist

Joubert & Associates; Paarl; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A boutique law firm is seeking a warm and vibrant individual for a reception and administrative role. The successful candidate will manage reception tasks, operate the switchboard, and ensure a professional company image. Candidates should have at least two years of relevant experience, strong communication skills, and computer literacy in MS Word and Excel. This role is based in Paarl, South Africa.

Qualifications

• At least two years’ relevant working experience.
• Good knowledge of operating a switchboard.
• Experience in managing diary and administrative tasks.

Responsibilities

• Managing the reception function and attending to guests.
• Operating the switchboard professionally.
• Maintaining the company's professional image.

Skills

Communication skills (Afrikaans and English)

Computer literacy (MS Word & Excel)

Neat and professional appearance

Ability to work independently

Education

Grade 12 with relevant tertiary qualification

Tools

MS Teams

Ghost Practice

Job description

Boy Louw Inc is a boutique law firm, specialising in corporate, commercial and property law. The company currently has an exciting career opportunity for a warm and vibrant person with a friendly personality to take responsibility for the reception and administrative functions.

The successful candidate will be responsible for:

• Managing the reception function (receiving and attending to guests / clients, serving refreshments, etc.)
• Professional and effective operating of the switchboard
• Maintaining a professional image of the company
• Scheduling of meetings (both online and in person)
• Purchasing and distributing stationery and kitchen stock
• Various administrative tasks (diary management, FICA, petty cash, filing, typing, etc.)
• Supervising duties (Cleaner and Messenger)

The ideal candidate will meet the following requirements:

• Grade 12 with relevant tertiary qualification (e.g. Office Administration)
• At least two years’ relevant working experience and good knowledge of operating a switchboard
• Computer literacy (MS Word & Excel required, Ghost Practice will strengthen the application)
• Good technological skills (experience in MS Teams is a recommendation)
• Excellent written and oral communication skills (Afrikaans and English)
• Neat, professional and well-groomed appearance
• Ability to work independently and always act with integrity and honesty