Administrative Officer and Receptionist

Joubert and Associates; Paarl; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A boutique law firm in Paarl is seeking a warm and vibrant receptionist to manage reception and administrative functions. The ideal candidate should have at least two years of relevant experience, excellent communication skills in Afrikaans and English, and proficiency in MS Word and Excel. A neat appearance and the ability to work independently are essential. This role involves managing client interactions and various administrative tasks.

Qualifications

• At least two years’ relevant working experience.
• Experience in operating a switchboard is required.
• Experience in MS Teams is recommended.

Responsibilities

• Managing the reception function, attending to guests and clients.
• Effectively operating the switchboard.
• Maintaining a professional image of the company.
• Scheduling meetings both online and in person.
• Purchasing and distributing stationery and kitchen stock.
• Managing various administrative tasks like diary management.
• Supervising cleaner and messenger duties.

Skills

Excellent written and oral communication skills (Afrikaans and English)

Computer literacy (MS Word & Excel)

Good knowledge of operating a switchboard

Neat, professional and well-groomed appearance

Ability to work independently

Education

Grade 12 with relevant tertiary qualification (e.g. Office Administration)

Job description

Overview

Boy Louw Inc is a boutique law firm, specialising in corporate, commercial and property law. The company currently has an exciting career opportunity for a warm and vibrant person with a friendly personality to take responsibility for the reception and administrative functions.

Responsibilities

• Managing the reception function (receiving and attending to guests / clients, serving refreshments, etc.)
• Professional and effective operating of the switchboard
• Maintaining a professional image of the company
• Scheduling of meetings (both online and in person)
• Purchasing and distributing stationery and kitchen stock
• Various administrative tasks (diary management, FICA, petty cash, filing, typing, etc.)
• Supervising duties (Cleaner and Messenger)

Qualifications

• Grade 12 with relevant tertiary qualification (e.g. Office Administration)
• At least two years’ relevant working experience and good knowledge of operating a switchboard
• Computer literacy (MS Word & Excel required, Ghost Practice will strengthen the application)
• Good technological skills (experience in MS Teams is a recommendation)
• Excellent written and oral communication skills (Afrikaans and English)
• Neat, professional and well-groomed appearance
• Ability to work independently and always act with integrity and honesty