Administrative Officer

Stellenbosch University; Stellenbosch; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A prominent educational institution in Stellenbosch seeks an experienced administrator for comprehensive administrative and financial support across two academic departments. The ideal candidate will have an administrative diploma and a minimum of four years' experience in a higher education or large corporate environment. Proficiency in Microsoft Office, particularly Excel, along with excellent communication and organizational skills is essential. The role involves managing student administration, financial transactions, and facilitating collaboration across departments.

Qualifications

• Minimum of four years’ experience in an administrative role within higher education or large organizations.
• Capability to work under pressure and meet deadlines.

Responsibilities

• Manage academic administration for undergraduate and postgraduate students.
• Process financial transactions in the University financial system.
• Coordinate with University Divisions for effective collaboration.
• Serve as a point of contact for inquiries and administrative support.
• Provide ad hoc support for departmental activities.

Skills

Proficiency in Microsoft Office, especially Excel

Ability to engage professionally with clients and stakeholders

Excellent written and verbal communication skills

Excellent organizational and time management skills

Ability to function in a multilingual and diverse environment

Experience in using complex information systems

Education

Administrative or finance diploma (NQF 6)

Job description

Overview

The incumbent will be responsible for providing comprehensive administrative and financial support across two academic departments within the Faculty of AgriSciences at Stellenbosch University (SU).

Responsibilities

• Managing the academic administration of undergraduate and postgraduate students within designated Departments.
• Processing and coordinating financial and payment-related transactions on the Stellenbosch University (SU) financial system.
• Facilitating effective collaboration and coordination with key University Divisions, including IT, Human Resources, Finance, Facilities Management, and Campus Security.
• Serving as a primary point of contact for enquiries and liaising with academic staff, students, service providers, and other stakeholders. Providing administrative support for the planning and implementation of social impact projects.
• Delivering ad hoc administrative support to ensure the smooth functioning of departmental activities and initiatives.

Job Requirements / Pos Vereistes

Applicants Must Meet The Following Minimum Requirements

• An administrative or finance diploma, or an equivalent qualification (NQF 6).
• A minimum of four years' proven experience in an administrative role within:
  • a higher education institution, or
  • a large corporate or public-sector organisation, or
  • a complex, multi-stakeholder operating environment.
• Proficiency in using diverse and complex information systems to support administrative and operational processes.
• Proficiency in Microsoft Office, and especially Excel.
• Demonstrated ability to engage professionally with clients and stakeholders, ensuring a high standard of service delivery and effective relationship management.
• Excellent written and verbal communication skills.
• Excellent organisational and time management skills.
• The ability to work well under pressure and within deadlines.
• The ability to function in a multilingual and diverse environment.

Recommendation / Aanbeveling

None.

How To Apply / Hoe Om Aansoek Te Doen

The University is committed to employment equity (EE), and appointments will be made in line with the institutional EE Plan. Stellenbosch University reserves the right not to make an appointment. Your application, comprising a comprehensive curriculum vitae (including the names and email addresses of at least three references), must reach the University before or on the closing date in the advertisement. Apply online at https://www.su.ac.za/en/careers-su by clicking "Apply now" at the top to the right of the page for the specific vacancy. The University reserves the right to investigate qualifications and conduct background checks on all candidates. If you have received no feedback from the University after four to six weeks of the closing date, kindly accept that your application was unsuccessful.

Enquiries

Enquiries about this post: Dr Elke Crouch on 021 808 4763, or at [e-mail]

Enquiries about remuneration/benefits and technical assistance with the electronic application process: Human Resources Client Services Centre, on 021 808 2753 (Stellenbosch), or 021 938 9636 (Tygerberg), or at [e-mail]

Other

Commencement Date 01-Apr-2026
Closing Date 18-Feb-2026