Administrative Manager

Eminence Business Solution (Pty) Ltd; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A business solutions provider based in Centurion, Gauteng, is seeking a skilled administrative professional to manage office operations and support the directorate. Candidates should have at least 8 years of relevant experience and strong computer proficiency. Responsibilities include preparing reports, managing administrative staff, and coordinating meetings. Remuneration is negotiable and effective immediately.

Qualifications

• Minimum of 8 years relevant experience.
• Driver’s license required.

Responsibilities

• Prepare correspondence, reports, and materials.
• Setup and coordinate meetings, training, and conferences.
• Manage and supervise administrative staff.
• Coordinate with vendors and suppliers.

Skills

Strong computer skills

Human relations skills

Project management

Problem-solving

Customer service orientation

Strong organisational skills

Decision-making

Interpersonal skills

Education

Minimum Grade 12 qualification

National Diploma in Administration or equivalent

Degree in Administration would be an advantage

Job description

Qualifications

• Minimum Grade 12 qualification
• National Diploma in Administration or equivalent
• Degree in Administration would be an advantage
• Minimum of 8 years relevant experience
• Driver’s license

Responsibilities

Secretarial

• Prepare correspondence, reports, and materials for publications and presentations.
• Prepare and maintain expense report for the Division.
• Setup and coordinate meetings, training and conferences.
• Create, transcribe and distribute meeting agendas and minutes for the directorate or as requested.
• Maintain hard copy and electronic filing system.
• Monitoring and coordination of project information.
• Handle procurement processes for the directorate including sourcing required resources and obtaining approvals from designated signatories in accordance with procurement policies.
• Prepare all relevant documentation for procurement recording.
• Provide technical support during construction and site show ground.
• Coordinate with sub‑contractors, suppliers and consultants.
• Participate in site works, inspection and planning.
• Prepares and reviews documentation, such as correspondence, reports, and presentations.

Tendering

• Prepares and reviews documentation, tenders, BID documents before submitting to CEO.
• Manage the process of obtaining briefings and papers / tender documents (as required) on behalf of the CEO / Director, to ensure that they are fully prepared for all engagements.

Quality Management System

• Be proficient with the KMSD Quality Management System.
• Manager QMS system, workflow and ensure compliance.
• Support QAO with maintaining a flowing QMS system.

Operation Management

• Manage and supervise administrative staff to ensure smooth office operations.
• Ensure that all administrative and operational activities are carried out in a timely and efficient manner.
• Manage day-to-day operations tasks, such as scheduling, logistics, and staff management.
• Coordinate and manage social year plan activities.
• Coordinate, plan and manage events of varying sizes and purposes.
• Develop and maintain operational processes and workflows to ensure that resources are used efficiently.
• Identify and address operational problems and inefficiencies, report these to the management team and suggest solutions.
• Coordinate with vendors and suppliers to get quotes, negotiate pricing and maintain good relationships with external stakeholders.
• Manage inventory levels and ensure that any shortages are addressed in a timely manner to avoid any disruption in workflows.
• Create and maintain records for all operational activities and ensure that all documents are filed properly.
• Assist in the preparation of budgets, forecasts, and reports related to operational activities.
• Participate in the development of company policies, procedures, goals, and objectives that support the company's mission and vision.

Ad Hoc

• Perform any other duties that are commensurate with job level.

Special Skills

• Strong computer skills including word processing, spreadsheets, graphical presentation, and Internet research skills.
• Human relations skills and understanding people from different cultures.
• Project management, communication, presentation, and report writing.
• Practical skills such as the ability to set up data presentations.
• Decision-making.
• Problem-solving.
• Customer service orientation.
• Interpersonal skills – tact, diplomacy.
• Initiative and flexibility.
• Accountability.
• High degree of computer literacy including very good typing skills.
• Strong organisational skills.
• Proficiency in filing and maintaining filing systems.

EFFECTIVE DATE : Immediately

RENUMERATION : Negotiable

OFFICE LOCATION : Centurion, Gauteng

Application Procedure

All applications must send a detailed resume, qualifications, current payslip & Driver’s License with the Job title as the subject.

Only successful applicants will be contacted.