Administrative Coordinator: Job Grade 8: SLS: Finance Services: Bellville

Sanlam Limited; Bellville; On-site; ZAR 240 000 - 360 000; Full time

Job summary

A major financial services company in Bellville is seeking an Administrative Coordinator to provide comprehensive support for office operations. The ideal candidate will manage schedules, prepare documentation, and coordinate projects effectively. With 3-5 years of relevant experience and proficiency in Microsoft Office, you'll play a crucial role in enhancing operational efficiency. This position offers opportunities for personal and professional growth within a diverse workplace.

Qualifications

• 3-5 years experience in a similar role supporting senior managers.
• Good understanding of technology or willingness to understand.
• Experience in project management tools required.

Responsibilities

• Provide administrative and secretarial support for office operations.
• Manage calendars and organize meetings.
• Prepare meeting minutes and documents.

Skills

Communication skills

Collaboration skills

Planning and organizing

Microsoft Office Applications proficiency

Education

Relevant tertiary qualification

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Project management tools (Jira, Asana)

Job description

Administrative Coordinator: Job Grade 8: SLS: Finance Services: Bellville

Location: Bellville, Western Cape, ZA

Who are we?

Sanlam Life and Savings (SLS) is focused on serving our retail and corporate clients in South Africa and further developing our strategic advantages in the South African market. Sanlam Life and Savings consists of the following business units Retail Mass, Corporate, Risk and Savings, Glacier and various business enabling functions. The Sanlam Life and Savings Office provides strategic direction, coordination and support to the four clusters, as well as performing governance oversight that includes assurance provided by second line of defense functions in SLS, to enable us to meet our business objectives.

The SLS Finance Services function is responsible for delivering the following services to clusters within the Sanlam Group that make use of SAP S/4 Hana and related finance systems:

• Execute centralised financial transactions through Finance Shared Services
• Drive operational excellence and efficiency through finance process and technology optimisation
• Deliver an efficient financial control and compliance environment for SAP S/4Hana and related finance systems

What will you do?

• The main purpose of this position is to provide comprehensive administrative and secretarial support to ensure efficient office operations and effective team coordination. This includes but is not limited to; managing calendars, organizing meetings and project plans, processing invoices, preparing PowerPoint presentations, and assisting with documentation such as meeting minutes.

What will make you successful in this role?

The key performance areas of this position includes the following:

• Perform secretarial and general office duties for Head: Finance Services, and the rest of the team when required
• Assist with the co-ordination of projects for the Finance Services team including GRC, Rise, PaPM and larger projects across finance and SGT
• Manages calendars and schedules meetings
• Arranges the payment of invoices
• Preparation of minutes of meetings, presentations, and documents
• Updating Register on a quarterly basis and preparation/formatting of report for submission to SLS Risk Forum
• Ad hoc; Office Administration

Qualifications and Experience

• Relevant tertiary qualification
• Minimum of 3-5 years experience in a similar role/supporting senior managers
• Good understanding of technology or willingness to understand
• Proficient in Microsoft Office Applications, including Word, PowerPoint, Excel
• Experience in project management tools (Jira, Asana etc.)

Knowledge and Skills

• Must have good communication and collaboration skills
• Team player
• Confident to engage with senior management to update plans
• Planning and organizing

Personal Attributes

• Interpersonal savvy - Contributing independently
• Decision quality - Contributing independently
• Plans and aligns - Contributing independently
• Optimises work processes - Contributing independently

Core Competencies

• Cultivates innovation - Contributing independently
• Customer focus - Contributing independently
• Drives results - Contributing independently
• Collaborates - Contributing independently
• Being resilient - Contributing independently

Build a successful career with us

We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future – your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its five business clusters – Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz, Santam, as well as MiWay and the Group Office – the group provides many opportunities for growth and development.

Turnaround time

The closing date is 19 December 2025.

The shortlisting process will only start once the application due date has been reached.

The time taken to complete this process will depend on how far you progress and the availability of managers.

Our commitment to transformation

The Sanlam Group is committed to achieving transformation and embraces diversity. This commitment is what drives us to achieve a diverse, inclusive and equitable workplace as we believe that these are key components to ensuring a thriving and sustainable business in South Africa. The Group's Employment Equity plan and targets will be considered as part of the selection process.