Administrative Coordinator

Exceed HR and Recruitment; Stellenbosch; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A recruitment agency is seeking an Administrative Coordinator to manage contracts, audits, and invoicing in Stellenbosch. The ideal candidate should have 2–3 years of experience in an administrative role, possess strong Excel skills, and be capable of excellent customer service and communication. This position offers a dynamic work environment requiring attention to detail and organizational skills.

Qualifications

• Minimum of 2–3 years’ experience in an administrative or financial role.
• Strong Excel skills required.
• Excellent customer service and communication abilities.

Responsibilities

• Capturing and processing contracts on the system.
• Managing the monthly audit process and filing invoices.
• Issuing invoices to clients and creating new clients on the system.

Skills

Analytical mindset

Strong Excel skills

Excellent customer service abilities

Good planning and organizational skills

Excellent communication skills

Ability to work effectively in a team

Strong attention to detail

Education

Relevant Degree or qualification

Job description

Administrative Coordinator job vacancy in Stellenbosch.

Duties and Responsibilities:

• Capturing and processing contracts on the system.
• Preparing physical sales contracts.
• Sending contracts to clients and suppliers.
• Following up on unsigned contracts.
• Managing the monthly audit process by collecting delivery proofs (PODs) and filing invoices as well as signed contracts.
• Monthly commission reconciliations.
• Reviewing and analyzing profit calculations.
• Issuing invoices to clients.
• Creating new clients on the system.

Requirements:

• Minimum of 2–3 years’ experience in an administrative or financial role.
• Relevant Degree or qualification.
• Analytical mindset.
• Strong Excel skills.
• Excellent customer service abilities.
• Good planning and organizational skills.
• Excellent communication skills.
• Ability to work effectively in a team.
• Strong attention to detail.