Administrative Controller

Ad Hoc; East London; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Ad Hoc is seeking an Administrative Controller to oversee finance-related administration and documentation within its international warehouse logistics organisation. The role includes processing POs/GRNs, invoicing, expense approvals, payroll timekeeping, and liaison with suppliers and operational management.

The successful candidate will have a relevant tertiary qualification, at least two years of applicable experience, and the ability to understand numerical data.

Qualifications

• Relevant tertiary qualification.
• Two years applicable working experience.
• Understand numerical data.

Responsibilities

• Ensure adherence to the Company’s rules and regulations as documented in the company’s disciplinary policy.
• Maintain housekeeping in the work area.
• Uphold safe work practices as defined during induction and safety training.
• Request/receive quotes and signed-off PRs from requestor.
• Capture Purchase Orders (POs) and send back to requester or suppliers.
• Receive goods and issue to requester.
• Obtain final approval from Operational Manager after invoice, GRN, and backing documents.
• Receive invoices and supporting documents from Financial Controller.
• Prepare control sheets for PO and GRN.
• Obtain final approval from Operational Manager.
• Capture Operational Manager’s credit card transactions and forward to finance staff.
• Liaise with PPE suppliers.
• Purchase items from petty cash.
• Ensure all fines are paid.
• Book out pool vehicles.
• Record time and attendance for payroll.
• Process overtime approvals.

Education

Relevant tertiary qualification

Job description

Administrative Controller

An exciting vacancy exists within our international warehouse logistics organisation for the role of a suitably qualified Administrative Controller. The successful incumbent will be responsible for administering company finance-related administration and documentation.

Duties & Responsibilities

1. Ensure adherence to the Company’s rules and regulations as documented in the company’s disciplinary policy.
2. Ensure that housekeeping is maintained in your work area.
3. Ensure safe work practices as defined during induction and other health and safety related training and awareness campaigns.
4. Request/Receive quotes and signed off PR from requestor.
5. Capture Purchase Orders (PO) and send back to requestor or Suppliers.
6. Receive goods ordered and issue to requestor.
7. On receipt of invoice, Goods Received Note (GRN) and ensure final approval from Operational Manager.
8. Receive invoices and backing documents from Financial Controller.
9. Do control sheets/PO & GRN.
10. Obtain final approval from Operational Manager.
11. Capturing of Operational Manager’s Credit Card transactions and forward it to relevant financial staff.
12. Liaise with PPE suppliers.
13. Purchasing of all items from petty cash.
14. Ensure all fines are paid.
15. Booking out Pool vehicles.
16. Do time and attendance for payroll.
17. Process overtime approvals.

Desired Experience & Qualification

1. Relevant tertiary qualification.
2. Two years applicable working experience.
3. Understand numerical data.