Administrative Assitant

Gbsh Consult Group; Gauteng; On-site; ZAR 200 000 - 300 000; Part time

Job summary

A consulting firm in Gauteng is seeking an experienced Administrative Assistant to perform various administrative support functions. The ideal candidate must be organized, with strong interpersonal skills and at least 2 years of relevant experience. Proficiency in MS Office and good communication skills are essential. This temporary position offers potential for extended employment.

Qualifications

• At least 2 years of relevant experience as an Administrative / Executive Assistant.
• Strong oral and written communication skills.
• Professional appearance and demeanor.
• Ability to exercise good judgment and discretion.

Responsibilities

• Provide scheduling support to multiple individuals.
• Complete administrative processes such as time and expense reports.
• Prepare domestic and international travel logistics.
• Coordinate between departments in resolving administrative issues.

Skills

Organizational skills

Interpersonal skills

Customer Service

Communication

Willingness to Learn

Education

High school diploma

Post-secondary education or Associate's / Bachelor's degree

Tools

MS Office (Word, PowerPoint, Excel, Outlook)

SAP

Concur

Job description

Overview

We seek an experienced administrative professional who is organized and energetic, with superb interpersonal skills.

The Administrative Assistant performs administrative support functions and operations for several consulting professionals within the company. Perform duties of a highly confidential nature.

Use intuitive judgment to apply knowledge of and relieve the principal of administrative details, including supplying requested information, scheduling appointments, preparing special reports, and obtaining information from sources within or outside of the company.

Use technical and business vocabulary and apply a detailed knowledge of company operations, organizational procedures, and personnel.

Make plans and decisions regarding the planning, organizing, and scheduling of work. This position is temporary with potential for extended employment.

Responsibilities

• Customer Service: The ability to work with many different types of customers in a professional way is importantmunication: You might be explaining complex or foreign information to customers, or presenting a multitude of options that they must be able to easily understand and digest before making a decision.
• Willingness to Learn: On-going education and training in your field is the hallmark of a good consultant.
• Increase middle level managers' productivity (screening calls, interacting with vendors and clients, and email correspondence)
• Provide scheduling support to multiple individuals (appointment, calendar and meeting management)
• Complete administrative processes (time and expense reports)
• Prepare domestic and international travel logistics
• Arrange travel and file expense reports
• Coordinate internal and external meetings / activities (i.e. facility reservation and set-up, hotel accommodations, catering, etc.)
• Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting / support materials)
• Address problems and troubleshoot with internal and external stakeholders
• Handle special projects with demanding deadlines
• Manage SharePoint databases and calendars
• Update and delegate tasks to ensure progress to deadlines for projects
• Coordinate between departments and operating units in resolving day-to-day administrative and operational problems
• Prepare business correspondence (often using word processing, Excel spreadsheets, and PowerPoint presentations)
• Schedule and coordinate meetings, interviews, events, and other similar activities

Qualifications

• High school diploma required; post-secondary education or Associate's / Bachelor's degree preferred
• At least 2 years of relevant work experience as an Administrative / Executive Assistant, preferably in a professional services environment
• Computer fluency with MS Office (Word, PowerPoint, Excel, and Outlook), SAP and Concur desirable
• Strong oral and written communication skills
• Professional appearance and demeanor with ability to exercise good judgment and discretion