Administrative Assistant : Student Disciplinary Hearings

Hr Genie; Gqeberha; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A higher education institution in Gqeberha is seeking a Student Disciplinary Officer. This role involves ensuring discipline standards among students, providing a paralegal service, and managing student disciplinary hearings. Candidates should have at least 5 years of experience in a similar role, excellent communication skills, and proficiency in MS Office. This position offers a vital opportunity to contribute to a conducive learning environment.

Qualifications

• Minimum 5 years experience in a similar role.
• Ability to work independently and manage files with instruction.
• Excellent telephone etiquette.

Responsibilities

• Ensure adherence to discipline standards among students.
• Arrange Review Committee meetings.
• Provide professional information to staff and students.
• Develop and maintain document management systems.

Skills

Time management

Problem solving

Communication

Organising

Teamwork

Education

Matric / Grade 12

Paralegal Diploma

Tools

MS Office (Word, Excel, Outlook)

Job description

CORE PURPOSE OF JOB

To ensure high standard of discipline is adhered to by students, thus fostering a conducive environment for learning, embracing University values, compliance with Higher Education Act and Student Disciplinary Policy.

To ensure that all reported alleged student transgression(s) matters are properly recorded and handled.

Play a crucial role in arranging set down dates for student disciplinary enquiries / hearings.

In conjunction with Senior Director and Legal Advisors, facilitate issuing of notices to appear at the disciplinary enquiry, issuing of No Contact Orders, processing of sanctions, processing of review outcomes, etc.

Arranging sessions for Pardon Committee meetings.

KEY PERFORMANCE AREAS

Provide a paralegal service for Student Disciplinary matters.

Arrange Review Committee meetings of Council.

Provide professional information and communication service to staff and students.

Process claims submitted by Presiding Officer(s) or Chairperson(s), the members of the Review Committee members, etc.

Develop and maintain an effective system in respect of document management.

Ensure efficient and effective delivery of documents for student disciplinary hearings.

Provide professional service to Ombuds and Adjudicator.

Conduct awareness campaigns, workshops, etc.

CORE COMPETENCIES

Time management, problem solving, organising, reliability, teamwork, active listening, collaboration, result orientation, communication,[diversity, equity and inclusion], integrity, confidentiality, liaison with external stakeholders, ability to work independently, working knowledge and experience of IT systems, Computer literacy in MS Office (Word, Excel, Outlook, etc.), experience in working at higher education institution.

REQUIREMENTS

Matric / Grade 12 (Paralegal Diploma advantageous)

• Minimum 5 years experience in a similar role;
• Ability to work independently and manage files / matters with instruction by the Senior Director and Legal Advisors;
• Ability to handle volumes of different matters, work under pressure and to use initiative;

Ability to prioritise and work meticulously,

• Excellent telephone etiquette;
• Ability to fit in well within the processes and procedures in place;

Experience in working at higher education institution.

General administration

Nelson Mandela University reserves the right not to make an appointment.

In considering candidates for appointment into the advertised posts, preference will be accorded to persons from a designated group in accordance with the approved Nelson Mandela University Employment Equity Plan.

No applications will be accepted after the closing date Friday, 14 November