Administrative Assistant (Finance Department) – Union of Orthodox Synagogues (UOS Cape)

Staffwise; Cape Town; On-site; ZAR 200 000 - 300 000; Part time

Job summary

A community organization in South Africa is seeking a reliable Administrative Assistant to provide part-time support to the Finance Department. The role involves managing correspondence, assisting with financial document management, and ensuring smooth operations. The ideal candidate should have strong organizational skills and at least 3–5 years of experience in administrative roles, preferably within a finance context. The position is based in Cape Town, offering a salary range of R10,000 – R13,000 per month.

Benefits

Pension

Jewish Holidays

Qualifications

• At least 3–5 years’ experience in administrative roles, preferably in a finance environment.
• Basic understanding of financial systems and protocols.
• Proficiency in data entry and financial documentation.

Responsibilities

• Provide administrative support to the Finance Department.
• Draft and process correspondence professionally.
• Organise, file, scan, and archive financial records.
• Support end-of-month and year-end procedures.
• Ensure compliance with financial policies and internal controls.

Skills

Organizational Skills

Communication

Interpersonal Skills

Attention to Detail

Confidentiality

Education

Matric

Certificate in finance, accounting, or business admin

Tools

Microsoft Office (Excel, Word, Outlook)

Sage

Pastel

Job description

Overview

Part-time, Permanent, Work

Cape Town, Gardens

Posted 2 months ago

The UOS is the representative body for the Orthodox Jewish community in South Africa and plays a vital role in managing communal, religious, and administrative functions. The Finance Department is seeking a reliable and detail-oriented Administrative Assistant to support the team in a half-day capacity. This is a vital back-office role suited to someone with excellent organizational skills, financial admin know-how, and a strong sense of integrity. The successful candidate will be responsible for managing correspondence, supporting financial document management, and ensuring smooth daily operations within the finance team.

Responsibilities

• Provide administrative support to the Finance Department
• Draft and process correspondence professionally
• Respond to internal and external queries via phone and email
• Organise, file, scan, and archive financial records
• Maintain accurate logs and spreadsheets for finance-related tasks
• Enter data for accounts payable and receivable
• Support end-of-month and year-end procedures
• Process employee expense claims and assist with petty cash reconciliation
• Ensure compliance with financial policies and internal controls
• Handle specific duties such as burial grave reservations at the United Chevra Kadisha
• Perform general administrative and clerical tasks as needed

Required Skills & Experience

• Education & Qualifications
• Matric essential
• Certificate in finance, accounting, or business admin advantageous
• Work experience and industry exposure
• At least 3–5 years’ experience in administrative roles, preferably in a finance environment
• Basic understanding of financial systems and protocols
• Strong Communication and Interpersonal skills
• Strong written and spoken communication in both English and Afrikaans
• Able to liaise confidently with internal teams and the public
• Reliable, discreet, and professional in handling confidential matters
• Excellent Administration and Organisational Skills
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Proficiency in Sage and/or Pastel or similar accounting software is desirable
• Familiarity with data entry, financial documentation, and office equipment
• Organised, and detail-oriented
• A high level of integrity and confidentiality
• Punctual, presentable with a clear personal record and professional demeanour

Additional Information

Job Features: Job Category Admin, Office & Support, Community & Social Welfare, Finance | Location: Gardens, Cape Town | Reporting to: Head of Finance | Nature of contract: Permanent | Start date: 1 October 2025 (or sooner if available) | Hours of work: Half-day position (mornings preferred; negotiable) | Salary range: R10,000 – R13,000 / month (based on experience) | Benefits: Pension, Jewish Holidays | Closing date for applications: 12 September 2025

Interested? Click on the APPLY NOW / DOWNLOAD APPLICATION button below.

Note: If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful.