Administrative Assistant (Dealerships)

King Price Group; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic insurance company in Pretoria is seeking a Personal Assistant/Office Manager. You will support the executive team and ensure smooth daily operations while managing administrative tasks. Key requirements include being bilingual in Afrikaans and English, with at least 3 years of relevant experience and strong organizational skills. This role offers a vibrant workplace and growth opportunities.

Benefits

Dynamic company culture

Growth opportunities

Collaborative work environment

Qualifications

• Minimum 3 years of experience in a Personal Assistant or Office Manager role.
• Professional, well-groomed, and articulate
• Trustworthy, discreet, and able to handle confidential information.

Responsibilities

• Provide comprehensive administrative assistance to directors.
• Manage daily office operations and ensure a professional environment.
• Handle calls, emails, and correspondence efficiently.
• Schedule meetings and manage documentation.

Skills

Bilingual in Afrikaans and English

Strong organizational abilities

Excellent communication skills

Microsoft Office Suite proficiency

Education

Relevant diploma in Office Administration

Tools

Sage

Xero

QuickBooks

Job description

Personal Assistant Office Manager - Centurion

Position Overview: We are seeking a dynamic, bilingual (Afrikaans and English) Personal Assistant / Office Manager to support the executive team and ensure the smooth daily operations of the office. This individual will act as the professional and personable face of the company, managing administrative, organizational, and light accounting tasks with efficiency and enthusiasm.

• Provide comprehensive administrative and personal assistance to company directors and management team.
• Manage daily office operations, ensuring a professional and welcoming environment.
• Handle incoming calls, emails, and correspondence in both Afrikaans and English.
• Schedule meetings, appointments, and travel arrangements efficiently.
• Prepare and manage documentation, reports, and presentations.
• Maintain and organize company records, filing systems, and databases.
• Liaise with clients, suppliers, and partners, representing the company in a polished and professional manner.
• Oversee basic accounting functions, including invoicing, billing, and expense tracking.
• Assist in coordinating company events, internal communications, and team‑building activities.
• Support HR functions such as onboarding, maintaining staff records, and coordinating staff meetings.
• Monitor and order office supplies, equipment, and refreshments.

Requirements:

Language: Fully bilingual in Afrikaans and English (spoken and written).

Experience: Minimum 3 years of experience in a Personal Assistant, Office Manager, or Administrative role.

Education: Relevant diploma or certification in Office Administration, Business Management, or similar.

Technical Skills:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with accounting or billing software (e.g., Sage, Xero, QuickBooks) advantageous.
• Strong organizational and multitasking abilities.

Personal Attributes:

• Professional, well‑groomed, and articulate.
• Bubbly, approachable, and positive personality.
• Strong interpersonal and communication skills.
• Trustworthy, discreet, and able to handle confidential information.
• Team‑oriented with a natural ability to uplift and connect people.

Why Join Us:

Opportunity to work in a dynamic, people‑driven company culture.

A role that combines administration, PR, and light financial coordination.

Exposure to diverse business operations and growth opportunities.

A vibrant and collaborative work environment.

Administrative Assistant – Centurion, Gauteng

Discovery Limited is a leading innovator in healthcare, wellness, insurance, investments, and financial and life planning. The Administrative Assistant will handle routine administrative tasks such as managing phone calls, scheduling meetings, and maintaining records, while also providing executive administrative support and ensuring smooth communication within the office. Excellent organizational skills and multitasking ability are required.

• Administrative Assistance and Clerical Skills
• Phone Etiquette and Communication skills
• Executive Administrative Assistance capabilities
• Strong organizational and multitasking abilities
• Proficiency in office software and tools
• Excellent interpersonal and communication skills
• Experience in a corporate or professional office setting is a plus
• High school diploma or equivalent; additional qualifications in Office Administration or related fields preferred

Office Administrator and Executive Assistant – Centurion, Gauteng

Seeking a professional, proactive, and detail‑oriented Executive Personal Assistant to provide direct support to the Chief Operating Officer (COO) and assist senior management with administrative and operational coordination. The role thrives in a fast‑paced environment, balancing multiple priorities with professionalism and grace.

• Provide executive and administrative support directly to the COO and senior management.
• Plan and coordinate two major company conferences per year, handling logistics, schedules, and communication.
• Assist with chef competition preparation, ensuring all materials, timelines, and coordination run smoothly.
• Plan and manage Long Service Awards, from invitations to award sourcing and event coordination.
• Prepare and distribute annual staff letters using mail merge, ensuring accuracy and confidentiality.
• Set up Zoom and Teams meetings, coordinate schedules, and manage digital meeting logistics.
• Oversee the ordering of name badges and maintain accurate employee and unit records.
• Maintain regular unit updates and assist with internal communication across business units.
• Manage and monitor corporate gifts, ensuring appropriate stock levels and professional presentation.
• Perform reception duties — operate the switchboard, welcome guests, and uphold a polished front‑office image.
• Handle office management duties, including placing office orders, maintaining supplies, and ensuring a professional workspace.
• Support senior management with ad‑hoc administrative tasks as needed.
• Ensure effective communication, document management, and workflow across departments.
• Ensure office is kept neat and in order at all times.

Requirements:

• Minimum 3 years experience in an Executive Assistant, Office Administrator, or similar role.
• Strong business acumen and understanding of corporate structures and operations.
• Excellent organisational, communication, and multitasking skills.
• Positive, resilient, and professional demeanor — calm and solution‑driven under pressure.
• Proactive, adaptable, and creative thinker who anticipates needs and takes initiative.
• Fast learner with excellent computer literacy, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Confident and polished presentation — the face of the company to staff, clients, and visitors.
• High level of discretion when handling confidential information.

Administrative Assistant: Non‑Life Assurance – Centurion, Gauteng

Job purpose: The successful candidate will provide administrative support to the Short Term Insurance (Non‑life assurance) Customer Service department, handling tasks such as NCB and multi‑claimant lists, policy certificate tracking, and renewal processes.

• Ability to handle the NCB & Multi Claimant lists.
• Coordinate contact members resigned from employer groups to switch payment method.
• File tracking device certificates on policies, contact members requesting outstanding certificates.
• Assist with marketing campaigns running (contact members, etc.).
• Life cycle journey actions for members.
• Vehicle settlement corrections on policies concerning finance house.
• Renewal process (back office processes) and updating outstanding information on policies in a non‑advisory capacity.

Qualifications:

• National Senior Certificate / Senior Certificate / Matric.
• Experience in short‑term insurance added advantage.

Knowledge and Skills:

• MS Office package.
• Customer‑centric.

ADMINISTRATIVE ASSISTANT – KAONAFATSO YA DIKGOMO‑DoA – Irene, Gauteng

Assists in coordination of projects, research implementation, and administration (e.g., booking flights, leave schedules, budgets).

• Assist with project budgets (petty cash), planning, and procurement activities.
• Assist with capturing PDAs and PDEs for the team.
• Assist with CAPEX management.
• Compile reports.
• Schedule meetings with external research collaborators.
• Provide verbal and written feedback on work activities.
• Answer incoming telephone calls and forward to appropriate personnel.
• Direct and escort visitors/guests to appropriate destinations.
• Monitor visitors' access.
• Sort and distribute correspondence, mail, and courier deliveries.
• Support the mission, vision, and core values of the ARC.

Other general administrative duties as required by the supervisor.

Administration/Secretarial Diploma required.

• Minimum 1 year clerical admin or receptionist and switchboard operator experience.
• Experience in working on ESS and SAGE advantageous.
• Prior experience in project administration beneficial.
• Prior experience in petty cash management advantageous.
• Good interpersonal skills.
• Proficiency in MS Office.
• Excellent communication skills (verbal and written).
• Ability to deliver excellent customer service, internally and externally, while maintaining confidentiality.
• Experience handling multiple tasks.
• Ability to make informed decisions quickly and execute with confidence.
• Proven experience working with large teams.
• Driver's license Code 8 or 10 advantageous.

Competitive remuneration package aligned with the scope, responsibilities, and stature of the position. The appointment will be subject to a positive security clearance and preference given to designated groups in the ARC Employment Equity Plan. The contractor appointment is a 4‑year contract. The Agricultural Research Council is an equal‑opportunity employer committed to the Employment Equity Act.