Administrative Assistant : Company Secretary Office

302E7B01-61D9-45B1-8Bc5-Efdffe39D249; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading company is seeking an Administrative Assistant to provide essential support to the Company Secretary and Board Governance. Responsibilities include managing communications, facilitating meetings, and ensuring operational efficiency within the Board's activities. The ideal candidate will have a Grade 12 qualification, relevant administrative experience, and proficiency in Microsoft applications. This role is pivotal for smooth governance operations in Pretoria.

Qualifications

• Three years of administrative support to Company Secretariat Office or working with Board.
• Experience in administering Annual Governance Calendar.
• Experience in Compiling the Board meeting Pack.

Responsibilities

• Provide support to the COSEC Office, Board, and Committee members.
• Ensure the operational fluidity of Board Governance.
• Administer payments for members claims for meetings.

Skills

Administrative support

Communication

Interpersonal Relationships

Computer knowledge – Microsoft Applications

Planning and Execution

Education

Matric / Grade 12

Relevant qualification at NQF Level 6

Bachelor's degree in relevant fields

Job description

Position Overview

Position Administrative Assistant : Company Secretary Office Description The Administrative Assistant is primarily responsible for providing a centre-point of contact to the company on Company Secretariat matters. The position will render administrative support to COSEC Office, Board and Committee members to ensure the operational fluidity of the Board / Committee Governance and Administration.

Directorate Office of the CEO Reports To Company Secretary Position Location Head Office, Parktown, Johannesburg

Position Requirements

• Matric / Grade 12 plus
• Relevant qualification at NQF Level 6 (Diploma) in Company Secretarial / Office Administration / Business Administration / Law / Public Administration / Legal Secretarial.
• Bachelor's degree in the above fields is an added advantage.

Essential Experience

• Three years of administrative support to Company Secretariat Office or working with Board or Board sub-committees.
• Experience in administering Annual Governance Calendar & COSEC diary
• Experience in Compiling the Board meeting Pack, or Committee meeting pack for circulation.
• Experience in administering the payment of members claims for quarterly / special meetings
• Experience in drafting minutes for the governance meetings (Board or sub-committees).

Knowledge

• Board / sub-committee minutes taking.
• Basic planning and coordination of administration support
• Computer knowledge – Microsoft Applications
• Document management

Job Profile Competencies

• Job Knowledge
• Technical Skills
• Acceptance of responsibility
• Quality of Work
• Reliability
• Initiative
• Communication
• Interpersonal Relationships
• Flexibility
• Teamwork
• Planning and Execution