Administrative Assistant / Bookkeeper / Personal Assistant

SG Studio; Pretoria; On-site; ZAR 200,000 - 300,000; Full time

Job summary

An architectural firm in Pretoria is seeking a proactive individual for a full-time role combining administrative, financial, and personal assistant responsibilities. Candidates should have a strong background in administration and bookkeeping, proficiency in Microsoft Office and Xero, and excellent communication skills. The position is office-based, requiring coordination of tasks and maintaining client satisfaction. Occasional overtime may be necessary.

Qualifications

• Minimum 2-3 years in a similar administrative or bookkeeping role.
• Valid driving license and own transport required.

Responsibilities

• Handle general administrative tasks and client communication.
• Capture financial transactions in Xero and reconcile bank statements.
• Manage the Director's calendar and arrange travel accommodations.

Skills

Organised and detail-oriented

Strong communication

Time management skills

Proficient in Microsoft Office Suite

Experience with accounting software

Fully bilingual

Education

Matric

Tertiary qualification in Accounting or Business Administration

Tools

Xero

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Introduction

SG Studio a well-established architectural firm based in Pretoria is looking for a proactive and detail-oriented individual to join their team. The role combines administrative duties financial administration and personal assistant responsibilities. The ideal candidate will play a key role in maintaining client satisfaction and internal efficiency.

Duties & Responsibilities

Administrative Duties

• General administrative tasks.
• Client liaison / Communication : Answer calls emails and handle general inquiries.
• Record Keeping : Manage document formatting filing scanning and archiving.
• Scheduling : Coordinate appointments meetings take minutes and manage logistics.
• Office Management : Ordering office supplies managing office equipment and ensuring a clean and organised workspace.
• Maintain digital and physical records.
• Assist with HR administration (leave records employee files).

Bookkeeping Duties

Capture financial transactions in Xero.

Reconcile bank statements and maintain cashbooks.

Process invoices receipts and payments.

Prepare VAT submissions and other tax-related documents (in liaison with accountant).

Track debtors and follow up on outstanding payments.

Personal Assistant Duties

Manage the Directors calendar and schedule appointments.

Screen and prioritise communication and requests.

Arrange travel accommodation and event bookings.

Assist with personal errands and tasks when required.

Desired Skills Experience & Qualification

Skills

Organised and detail-oriented.

Strong communication and time management skills.

Be able to work on various tasks simultaneously and deadline-orientated.

Professional courteous and service-driven.

Proficient in Microsoft Office Suite (especially Excel Outlook and Teams).

Experience with accounting software (especially Xero).

Fully bilingual.

Qualifications

Matric.

Tertiary qualification in Accounting Business Admin or related field preferred.

Minimum 23 years in a similar administrative or bookkeeping role.

Have a valid driving license and own transport.

Package Remuneration & Working Conditions

Salary : Market related and will be discussed in the interview.

The position is office based.

Office hours : 07 : 00 to 16 : 00 (Mondays to Fridays).

Occasional overtime or weekend availability may be required.

Interested

To apply please email your CV to . Please include a cover letter addressing the following :

Relevant experience (including the software that you are proficient in).

Any qualifications within the related field.

Why you are the ideal candidate.

Please advise on your notice period.

Expected start date : 01 October 2025.

The applications will be longlisted following which assessments will be conducted and shortlisted candidates will be invited for interviews

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type : Full-Time

Experience : years

Vacancy : 1