Administrative Assistant (Accounts Payable)

Clicks Group; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading retail company in Cape Town is seeking an Administrative Assistant to manage supplier invoices within the Finance Department. The ideal candidate should have a Matric qualification, a relevant Finance qualification, and at least one year of experience in a similar role. The role requires strong attention to detail, good communication skills, and the ability to meet deadlines in a high-pressure environment.

Qualifications

• 1 year working experience within a similar environment.

Responsibilities

• Ensure that all supplier invoices are accurately processed within agreed timelines.
• Resolve all open purchase orders within set KPA and SLA timeframes.
• Ensure that all invoices comply with the SARS legislative requirements.

Skills

Strong attention to detail

Verbal and Written communication skills

Good time management skills

Ability to handle pressure and meet deadlines

Ability to follow rules and procedures

Education

Matric/Grade 12

Relevant Finance qualification

Job description

Application deadline: 13 November 2025

Location: Cape Town

Contract: Permanent

EE position: Yes

Position Summary: Administrative Assistant within our Finance Department (Accounts Payable). The main purpose of the job is to accurately process supplier invoices to ensure vendors can be paid within contractual payment terms.

Job Objectives

• Ensure that all supplier invoices are accurately processed within agreed timelines.
• Meet set deadlines based on daily performance targets.
• Ensure accuracy and pay strong attention to detail at all times.
• Resolve all open purchase orders within the set KPA and SLA timeframes.
• Follow up and resolve queries by following the required resolution process and escalation procedures.
• Ensure that all invoices comply with the SARS legislative requirements.
• Assist management with adhoc requests.
• Ensure that the company’s health and safety standards and legislative requirements are strictly adhered to.

Qualifications And Experience

• Matric/Grade 12 (essential).
• Relevant Finance qualification.
• 1 year working experience within a similar environment.

Skills, Abilities And Job Related Knowledge

• Strong attention to detail.
• Verbal and Written communication skills.
• Ability to liaise and communicate at all levels.
• Good time management skills.
• Ability to handle pressure and meet deadlines.
• High work standards.
• Ability to follow rules and procedures.

Essential Competencies

• Delivering Results and Meeting Customer Expectations
• Following Instructions and Procedures.
• Legislative requirements pertaining to SARS invoice requirements and POPIA
• Coping with Pressures Objectives and Setbacks.
• Achieving Personal Work Goals