Administrative Assistant - 12 months contract

Merck Gruppe - MSD Sharp & Dohme; Midrand; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading pharmaceutical company in South Africa is seeking an Administrative Assistant for a 1-year contract. This role involves managing schedules, coordinating hiring, and supporting budget tasks. Candidates should be detail-oriented, possess good communication skills, and have experience with SAP systems. The position is based in Midrand, Johannesburg.

Qualifications

• Experience with financial and budget tasks.
• Able to understand pharmaceutical and clinical terminologies.
• Attention to detail required.
• Good communication and people skills needed.
• Able to prioritize work and provide regular status reports.

Responsibilities

• Manage calendars and meetings, prepare correspondence and reports.
• Coordinate hiring and onboarding of new hires.
• Handle supplier, vendor, and payment processes effectively.
• Process purchase orders and payment requests in SAP.
• Provide updates and communicate effectively with team members.

Skills

Customer Service

Database Management

Detail-Oriented

Document Management

Event Planning

Office Administration

People Oriented

Prioritization

Scheduling

Vendor Management

Tools

SAP (Comet & Ariba)

Job description

Job Description

Please note that this position is for a 1-year contract.

Administrative Assistant

Are you a detail-oriented & organized individual? Do you thrive in a fast-paced environment & passionate about teamwork? We are currently seeking an Admin Assistant to join Medical Affairs South Africa. If you are prepared to offer essential support to our team and contribute to the success of our business, we invite you to read on and apply today!

This role will report to the Head of Medical Affairs and will be based in Johannesburg, South Africa.

What we are looking for is someone who has:

• Experience with financial and budget tasks – i.e. good with bookkeeping, good with numbers within an Excel sheet.
• Able to understand pharmaceutical, clinical terminologies.
• Attention to detail.
• Good communication and people skills.
• Able to prioritize work and provide status report on a regular basis.

Medical affairs and our team need support on:

• Manages calendars, meetings and meetings minutes, prepares correspondence, and reports, and reliably handles confidential and politically sensitive issues.
• Coordinate hiring and on-boarding of new hires. Also handle resignations/off-boarding.
• Understand the processes involved with suppliers, vendors, contracting and payment, and manage payment & track expenses/budget appropriately as per various therapeutic areas that the different team members handle.
• SAP (Comet & Ariba) experiences in processing purchase orders, payment requests, and vendor add forms, as well as the ability to run expenses & budget reports within SAP.
• Able to work well with the team members and provide updates with effective and clear communication.

Required Skills:

Customer Service, Database Management, Detail-Oriented, Document Management, Event Planning, Office Administration, People Oriented, Prioritization, Scheduling, Vendor Management

Preferred Skills:

Communication

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.