Administrative Assistant - 12 Months Contract

Msd; Gauteng; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A leading pharmaceutical company in Johannesburg seeks an Administrative Assistant for a 1-year contract. The role involves providing essential support, managing calendars, and processing budgets with SAP. Ideal candidates should have a strong attention to detail, experience in office administration, and be adept at handling confidential issues. Join our team to contribute to the success of our Medical Affairs department.

Qualifications

• Experience with financial and budget tasks, especially bookkeeping.
• Able to understand pharmaceutical and clinical terminologies.
• Strong attention to detail and good communication skills.

Responsibilities

• Manage calendars, meetings, and correspondence.
• Coordinate hiring and onboarding of new hires.
• Manage payment processes and track budgets appropriately.

Skills

Customer Service

Database Management

Detail-Oriented

Document Management

Event Planning

Office Administration

People Oriented

Prioritization

Scheduling

Vendor Management

Tools

SAP

Excel

Job description

Job Description Please note that this position is for a 1-year contract.

Administrative Assistant

Are you a detail-oriented & organized individual? Do you thrive in a fast-paced environment & passionate about teamwork? We are currently seeking an Admin Assistant to join Medical Affairs South Africa.

If you are prepared to offer essential support to our team and contribute to the success of our business, we invite you to read on and apply today!

This role will report to the Head of Medical Affairs and will be based in Johannesburg, South Africa.

What we are looking for is someone who has: Experience with financial and budget tasks – i.e. good with bookkeeping, good with numbers within an Excel sheet. Able to understand pharmaceutical, clinical terminologies. Attention to detail. Good communication and people skills. Able to prioritize work and provide status reports on a regular basis.

Medical affairs and our team need support on: Manages calendars, meetings and meeting minutes, prepares correspondence and reports, and reliably handles confidential and politically sensitive issues. Coordinate hiring and on-boarding of new hires. Also handle resignations / off-boarding. Understand the processes involved with suppliers, vendors, contracting and payment, and manage payment & track expenses / budget appropriately as per various therapeutic areas that the different team members handle. SAP (Comet & Ariba) experiences in processing purchase orders, payment requests, and vendor add forms, as well as the ability to run expenses & budget reports within SAP. Able to work well with the team members and provide updates with effective and clear communication.

Required Skills: Customer Service, Database Management, Detail-Oriented, Document Management, Event Planning, Office Administration, People Oriented, Prioritization, Scheduling, Vendor Management.

Preferred Skills: Communication.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.