Administrative Assistant - 12 Months Contract

Merck; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A global healthcare organization is seeking an Administrative Assistant to provide support to the Medical Affairs team in Johannesburg. The role involves managing calendars, coordinating hiring processes, and overseeing budget tasks. Ideal candidates will have experience in financial management, effective communication skills, and be detail-oriented. This position offers a temporary 1-year contract with an emphasis on teamwork and organization.

Qualifications

• Experience with financial and budget tasks, good with bookkeeping and numbers.
• Able to understand pharmaceutical and clinical terminologies.
• Strong attention to detail.
• Good communication and people skills.
• Able to prioritize work and provide regular status reports.

Responsibilities

• Manage calendars, meetings, correspondence, and reliable handling of confidential issues.
• Coordinate hiring and onboarding of new hires.
• Manage resignations and offboarding processes.
• Understand supplier processes, manage payments, and track expenses.
• Handle purchase orders and vendor forms using SAP.
• Provide updates to team members with clear communication.

Job description

Job Description

Please note that this position is for a 1-year contract.

Administrative Assistant

Are you a detail-oriented & organized individual?

Do you thrive in a fast-paced environment & passionate about teamwork?

We are currently seeking an Admin Assistant to join Medical Affairs South Africa.

If you are prepared to offer essential support to our team and contribute to the success of our business, we invite you to read on and apply today!

This role will report to the Head of Medical Affairs and will be based in Johannesburg, South Africa.

What we are looking for

• Experience with financial and budget tasks – i.e. good with bookkeeping, good with numbers within an Excel sheet.
• Able to understand pharmaceutical, clinical terminologies.
• Attention to detail.
• Good communication and people skills.
• Able to prioritize work and provide status report on a regular basis.

Medical affairs and our team need support on

• Manages calendars, meetings and meetings minutes, prepares correspondence, and reports, and reliably handles confidential and politically sensitive issues.
• Coordinate hiring and on-boarding of new hires.
• Also handle resignations / off-boarding.
• Understand the processes involved with suppliers, vendors, contracting and payment, and manage payment & track expenses / budget appropriately as per various therapeutic areas that the different team members handle.
• SAP (Comet & Ariba) experiences inprocessing purchase orders, payment requests, and vendor add forms, as well as the ability to run expenses & budget reports within SAP.
• Able to work well with the team members and provide updates with effective and clear communication.

Required Skills

• Customer Service
• Database Management
• Detail-Oriented
• Document Management
• Event Planning
• Office Administration
• People Oriented
• Prioritization
• Scheduling
• Vendor Management

Preferred Skills

• Communication

Employee Status : Temporary (Fixed Term)

Flexible Work Arrangements : Not Applicable

Job Posting End Date : 11 / 13 /