Administrative Assistant-071-028

PPECB; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A quality certification service provider in Durban seeks a responsible administrative candidate to provide support to team members, manage databases, and assist with various tasks. The ideal candidate should possess a Grade 12 certificate, with a minimum of 2 years' relevant experience, particularly within the perishable products sector. Proficiency in ERP systems and Microsoft Office 365 is essential. This role is critical for ensuring adherence to business processes and enhancing service quality.

Qualifications

• Minimum of 2 years relevant administrative experience.
• Extensive knowledge of PPECB’s ERP systems.
• Experience in the perishable industry and regulatory environment.

Responsibilities

• Provide administrative support to internal and external clients.
• Record information on Navision and ERP promptly.
• Ensure adherence to internal processes and policies.

Skills

Administrative support

Data base administration

Knowledge of ERP systems

Proficiency in Microsoft Office 365

Good numeric skills

Education

Grade 12 certificate or equivalent

Tools

Navision

PPECB’s Titan system

Job description

The Successful Candidate Will Be Responsible For

• Providing administrative support to external and internal clients
• Data base administration and ensure timeous capturing on the information system
• Comparing of information on different databases
• Document and administrative control according to standards
• Timeous recording of information on Navision and ERP
• Ensuring adherence to internal business processes, procedures and policies
• Implementing internal controls to ensure Business, Financial and Human Resource compliance
• Assist with general administrative tasks including reports and statistics.
• Training and development of self and seasonal temp administrators.
• Supporting Regional Administrators
• Reception duties

Job Requirements

• A Grade 12 certificate or equivalent qualification
• A minimum of 2 years relevant administrative experience within the PPECB
• Extensive knowledge and practical experiance of PPECB’s ERP systems both F&O and CE
• Knowledge on PPECB’s Titan system
• Knowledge on PPECB’s BI, OIS and back-end systems would be advantageous.
• Administrative knowledge and experience in both value streams within the PPECB
• Administrative knowledge on capturing cold chain documents, billing vessel files, timesheets, capturing inspection documents, queries and credit notes, including Cold chain Titan and PI Titan verification and validation.
• Knowledge on PPECB’s procurement processes
• Proficiency in Microsoft Office 365: Word, Excel, Outlook, Teams, SharePoint
• Good numeric skills with track record
• Basic experience in accounting would be advantageous.
• Certificates in computer training would be advantageous
• Knowledge of the perishable industry and regulatory environment, risk management and ISO principles.
• Proven track record of taking ownership enabled by responsible and accountable behaviour
• Adapting and responding to change
• Following instructions and procedures

Physical And Other (Essential)

• Good health – able to sit for extended periods.
• Working with People
• Applying Expertise and Technology
• Adhering to Principles and Values
• Writing and Reporting
• Delivering Results and Meeting Customer Expectations
• Following Instructions and Procedures
• Adapting and Responding to Change
• Achieving Personal Work Goals and Objectives

Desirable

• Persuading and Influencing
• Relating and Networking
• Presenting and Communicating Information
• Learning and Researching
• Coping with Pressures and Setbacks
• Entrepreneurial and Commercial Thinking

About Us

The Perishable Products Export Control Board (PPECB) is an independent service provider of quality certification and cold chain management services for South African producers and exporters of perishable food products.

Established in 1926, the PPECB has delivered valuable services to the perishable products industry for over 90 years by enhancing the credibility of the South African export certificate and supporting the export competitiveness of South Africa's perishable product industries.