Administrative Assistant

Paxton Property Practitioner (Pty) Ltd; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A property management company in Pretoria is seeking a full-time Administrative Assistant to oversee daily administrative tasks including managing communications, supporting portfolio managers, and ensuring efficient office operations. The ideal candidate should be proficient in the WeConnectU platform, possess strong organizational skills, and be fluent in English and Afrikaans. Previous experience in property management is a plus.

Qualifications

• Proficiency on the WeConnectU platform is required.
• Strong administrative assistance and clerical skills are necessary.
• Excellent communication and phone etiquette are essential.
• Must possess executive administrative assistance capabilities.
• Fluency in English and Afrikaans is required.

Responsibilities

• Coordinate daily administrative tasks effectively.
• Manage phone calls and handle large volumes of administrative work.
• Support executive administration to portfolio managers.
• Handle insurance claims and arrange meetings.
• Maintain records and ensure efficient office operations.

Skills

Proficiency on WeConnectU platform

Administrative Assistance and Clerical Skills

Phone Etiquette and Communication skills

Executive Administrative Assistance capabilities

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite

Strong organizational skills

Time-management abilities

Ability to work independently

Fluency in English and Afrikaans

Education

High school diploma or equivalent

BAdmin or related qualifications

Job description

Company Description

Paxton Property Practitioner (Pty) Ltd is a Pretoria-based property management company with over 30 years of experience. Paxton specializes in managing residential properties, sectional title schemes, mixed developments, Homeowners' Association schemes, commercial buildings, retirement villages, and security estates. With a wealth of experience, Paxton provides expert management services tailored to each property's unique needs.

Role Description

This is a full-time, on-site Administrative Assistant role located in Pretoria.

The Administrative Assistant will be responsible for coordinating daily administrative tasks, such as managing phone calls, handling large volumes of admin, working through emails and ensuring clients are answered.

The role also involves supporting executive administration to portfolio managers, handling insurance claims, arranging meetings, maintaining records, creating clipboard per client, loading tasks on WeConnectU platform, helping with meeting/AGM preparations and ensuring efficient office operations.

Qualifications

• Must be proficient on WeConnectU platform.
• Administrative Assistance and Clerical Skills.
• Phone Etiquette and Communication skills.
• Executive Administrative Assistance capabilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Strong organizational and time-management abilities.
• Ability to work independently and as part of a team.
• Must be fluent in English and Afrikaans.
• Previous experience in property management is a plus.
• High school diploma or equivalent; additional qualifications such as BAdmin or related are a plus.