Administrative Assistant

The Recruitment Pig; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment agency is seeking an efficient Administrative Assistant in Johannesburg. This role involves managing executive support tasks and logistical coordination, with a focus on detail and organization. The ideal candidate will have proven experience in administrative roles and strong proficiency in Microsoft Office. Competitive salary ranges between R15,000 and R20,000 monthly.

Qualifications

• Proven experience in an administrative support role, preferably in manufacturing or logistics.
• Exceptional organizational skills with a strong focus on detail and accuracy.
• Excellent verbal and written communication skills.

Responsibilities

• Process and reconcile sales invoices, purchase orders, and staff expense reports.
• Manage the scheduling and delivery of products across the region.
• Answer and direct high-volume incoming calls and emails professionally.
• Provide general administrative assistance to the Executive team.
• Maintain and order office supplies, ensure functionality of office equipment.

Skills

Organizational skills

Detail-oriented

Proficiency in Microsoft Office

Communication skills

Job description

Administrative Assistant job vacancy in Johannesburg.

We are seeking a highly organized and efficient Administrative Assistant to provide critical support to our executive and operational teams.

The ideal candidate will be detail-oriented, proactive, and capable of managing multiple priorities in a dynamic office environment.

Basic Salary: R15,000 to R20,000 per month.

Key Responsibilities:

• Financial Administration: Process and reconcile sales invoices, purchase orders, and staff expense reports. Serve as the initial point of contact for routine Accounts Payable and Accounts Receivable inquiries.
• Logistics Coordination: Manage the scheduling and delivery of our cleaning systems and chemical products across the region. This includes liaising with external courier services, tracking shipments, and updating inventory records accurately.
• Front Office Management: Answer and direct high-volume incoming telephone calls and emails professionally. Manage client correspondence related to service schedules, product trials, and general inquiries.
• Executive Support: Provide general administrative assistance to the Executive team, including calendar management, scheduling meetings, taking minutes, and preparing confidential documents and presentations.
• Office Operations: Maintain and order office supplies, ensure all office equipment is functional, and manage the central filing system, both digital and physical.

Qualifications and Requirements:

• Proven experience in an administrative support role, preferably within a manufacturing, logistics, or related technical service environment.
• Exceptional organizational skills with a strong focus on detail and accuracy.
• Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) and an aptitude for quickly learning new CRM and inventory management software.
• Excellent verbal and written communication skills; ability to interact professionally with clients, vendors, and all levels of staff.
• Ability to work independently, prioritize tasks effectively, and manage deadlines without constant supervision.