Administrative Assistant

Tafadzwa; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading financial services firm is seeking an Administrative Assistant for a 1-year fixed term contract. The role involves providing day-to-day administrative support to the Cashflow Risk department, ensuring compliance with policies, and managing documentation and meeting arrangements. Ideal candidates should have a Matric or Grade 12 Certificate and relevant experience in administrative or data management roles.

Qualifications

• Relevant 1 year experience in administrative/data management or similar environment.

Responsibilities

• Provide administrative support to the Cashflow Risk department.
• Maintain compliance documentation related to business activities.
• Arrange meetings and manage team diaries.
• Administer records management and filing processes.

Education

Matric or Grade 12 Certificate

Job description

Our client is recruiting for an Administrative Assistant ona 1-year fixed term contractto reportto the Team Lead : Cashflow Risk.

The successful incumbent is responsible for providing administrative day-to-day support to the Cashflow Risk department.

Key Performance Areas

Compliance Administration

Maintain up-to-date written documentation related to the departments business activities.

Ensure compliance to the policies and process standards.

Keep abreast of internal standards and business goals to ensure adherence to sound internal control.

Office Coordination

Assist in making follow-ups on outstanding matters.

Ensure all requests are handled and responded to within set timelines.

Assist in ensuring the availability of stationery within the department.

Validate and verify information and documents submitted for accurate capturing and further handling.

Ensure the systems / registers used are kept up to date.

Check for duplicate documents, requests and queries and report on them.

Allocate reference numbers and accurately capture related documents on different systems.

Meeting Support

Arrange meetings on behalf of the department.

Assist with taking and distributing minutes in accordance to set governance standards.

Create and maintain a register to track matters outstanding.

Maintain a follow-up plan on meeting resolutions and matters outstanding.

Ensure confirmation of meetings and management of team diaries.

Document and Records Management

Administer the records management and filling processes in line with the company filling plan.

Ensure that the filing system is always up-to-date and functional.

Retrieval of information at all times as requested in the office.

Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.

Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.

Qualifications and Experience

Matric or Grade 12 Certificate.

Relevant 1 year experience in administrative / data management or similar environment.