Administrative Assistant

Msd; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A global healthcare leader is seeking an Administrative Assistant to support the Medical Affairs team in Johannesburg, South Africa. The role requires attention to detail, good communication skills, and proficiency in financial tasks, including bookkeeping and Excel. Candidates should be organized and able to handle confidential information effectively. The position is a 1-year contract with diverse responsibilities such as managing calendars and onboarding new hires.

Qualifications

• Experience with financial and budget tasks.
• Able to understand pharmaceutical and clinical terminologies.
• Attention to detail is essential.

Responsibilities

• Manage calendars, meetings, and minutes.
• Coordinate hiring and onboarding of new hires.
• Handle resignations and off-boarding processes.

Skills

Detail-Oriented

Good Communication

Customer Service

Database Management

Office Administration

Vendor Management

Tools

SAP (Comet & Ariba)

Excel

Job description

Job DescriptionPlease note that this position is for a 1-year contract.Administrative AssistantAre you a detail-oriented & organized individual?

Do you thrive in a fast-paced environment & passionate about teamwork?

We are currently seeking an Admin Assistant to join Medical Affairs South Africa.

If you are prepared to offer essential support to our team and contribute to the success of our business, we invite you to read on and apply todayThis role will report to the Head of Medical Affairs and will be based in Johannesburg, South Africa.What we are looking for is someone who has : Experience with financial and budget tasks – i.e. good with bookkeeping, good with numbers within an Excel sheet.Able to understand pharmaceutical, clinical terminologies.Attention to detail.Good communication and people skills.Able to prioritize work and provide status report on a regular basis.Medical affairs and our team need support on : Manages calendars, meetings and meetings minutes, prepares correspondence, and reports, and reliably handles confidential and politically sensitive issues.Coordinate hiring and on-boarding of new hires.

Also handle resignations / off-boarding.Understand the processes involved with suppliers, vendors, contracting and payment, and manage payment & track expenses / budget appropriately as per various therapeutic areas that the different team members handle.SAP (Comet & Ariba) experiences in processing purchase orders, payment requests, and vendor add forms, as well as the ability to run expenses & budget reports within SAP.Able to work well with the team members and provide updates with effective and clear communication.Required Skills : Customer Service, Database Management, Detail-Oriented, Document Management, Event Planning, Office Administration, People Oriented, Prioritization, Scheduling, Vendor ManagementPreferred Skills : CommunicationCurrent Employees apply HERECurrent Contingent Workers apply HERESearch Firm Representatives Please Read Carefully Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities.

All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.

No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place.

Where agency agreements are in place, introductions are position specific.

Please, no phone calls or emails.

Employee Status : Temporary (Fixed Term)Relocation : VISA Sponsorship : Travel Requirements : Flexible Work Arrangements : Not ApplicableShift : Valid Driving License : Hazardous Material(s) : Job Posting End Date : 10 / 13 /

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