Administrative Assistant

Recooty; Durban; On-site; ZAR 150 000 - 200 000; Full time

Job summary

A recruiting firm is seeking a responsible Administrative Assistant in Durban. The ideal candidate will provide support to managers and employees, manage daily office tasks, and ensure the organization of the office environment. Key qualifications include a Grade 12 or equivalent, proficiency in Microsoft Suite, and a professional demeanor. This role requires effective communication and organizational skills.

Qualifications

• Grade 12 or equivalent, Diploma preferred.
• 1+ years of experience as an administrative assistant a plus.
• Fast, proficient, and accurate typist.
• Proficient with Microsoft Suite and common office equipment.
• Self starter who works well independently.
• Professional demeanor.

Responsibilities

• Welcome and greet clients and office guests.
• Support office staff and executives with clerical tasks.
• Plan and schedule meetings, presentations and other office related events.
• Answer phones in a professional manner and direct calls.
• Type out paper and electronic correspondence.
• Help prepare presentation materials.
• Ensure office is kept clean and organized.
• Monitor and maintain office equipment and supplies.

Job description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The ideal candidate should ensure to undertake the responsibilies of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing the companies general administrative activities.

Responsibilities

• Welcome and greet clients and office guests
• Support office staff and executives with clerical tasks
• Plan and schedule meetings, presentations and other office related events plus travel arrangements; send reminders regarding upcoming appointments
• Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages
• Type out paper and electronic correspondence and prepare outgoing mail and packages for executives
• Help prepare presentation materials
• Ensure office is kept clean and organized at all times
• Monitor and maintain office equipment and supplies; request repair or restocking when necessary

Requirements

• Grade 12 or equivalent, Diploma preferred
• 1+ years of experience as an administrative assistant a plus
• Fast, proficient, and accurate typist
• Proficient with Microsoft Suite and common office equipment
• Self starter who works well independently
• Professional demeanor