Administrative Assistant

Signa Opportunity; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment organization in Durban is seeking an Administrative Assistant to provide essential administrative and operational support. The ideal candidate is a South African unemployed youth aged 18-34, with Matric and relevant certificates, to assist with communication and office tasks. This role offers a stipend of R5,500 per month.

Qualifications

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.

Responsibilities

• Handle phone calls, emails, and WhatsApp communication with customers and suppliers.
• Maintain organized filing systems for invoices, delivery notes, and customer records.
• Assist with HR-related tasks like keeping attendance records.
• Prepare simple reports as required.

Skills

Good communication skills (written and verbal)

Strong organizational and filing skills

Basic computer literacy (MS Office, email, WhatsApp communication)

Ability to multitask and work in a fast-paced environment

Attention to detail and reliability

Education

Matric

Any relevant administrative or office management certificate or diploma

Job description

Summary

Signa Opportunity is recruiting unemployed youth for quality workplace experience through the Youth Employment Service (YES) initiative.

About the YES Initiative: The initiative was launched by the President in 2018 and is a partnership with the government and labour department to collectively devise a national plan to build economic pathways for South Africa’s youth by creating workplace opportunities for South African youth over a period of 12 months.

Position: Administrative Assistant

Stipend: R5 500.00 pm

Location: Durban (Kwamashu)

Position Info

About the role: The Administrative Assistant will provide essential administrative and operational support to ensure efficient office functioning. This role includes communication management, documentation, basic HR support, and coordination of routine office tasks.

Key Responsibilities: Communication & Customer Support

• Handle phone calls, emails, and WhatsApp communication with customers and suppliers.
• Provide general assistance and direct queries to the relevant team members.

Administrative & Office Support

• Maintain organized filing systems for invoices, delivery notes, and customer records.
• Assist in scheduling deliveries and updating customer orders.
• Support day-to-day office coordination to ensure smooth operations.

HR & Staff Support

• Assist with HR-related tasks, such as keeping staff and driver attendance records.
• Help ensure all administrative documentation is completed and filed accurately.

Reporting

• Prepare simple reports as required.
• Update management on ongoing administrative tasks and outstanding items.

Minimum Requirements

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Matric.
• Any relevant administrative or office management certificate or diploma.

Skills & Competencies

• Good communication skills (written and verbal).
• Strong organizational and filing skills.
• Basic computer literacy (MS Office, email, WhatsApp communication).
• Ability to multitask and work in a fast-paced environment.
• Attention to detail and reliability.

Personal Attributes

• Professional and courteous.
• Willingness to learn.
• Strong time-management skills.
• Team player with a positive attitude.

Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.