Administrative Assistant

Empact Group; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A prominent service organization in Cape Town is seeking a detail-oriented Administrative Assistant/Stock Controller to provide efficient administrative support and maintain accurate inventory control. The ideal candidate should have at least 2-3 years of relevant experience and a strong proficiency in MS Excel. This is an opportunity to work in a supportive environment that encourages growth and collaboration.

Qualifications

• 2–3 years of relevant experience in administration or stock control.
• Knowledge of Food Safety and Occupational Health & Safety regulations.
• Self-motivated and adaptable to change.

Responsibilities

• Maintain accurate and secure filing systems.
• Capture and process financial and stock data in company systems.
• Prepare daily, weekly, and monthly reports on inventory, expenses, and consumption.
• Receive, record, and issue stock in accordance with company procedures.
• Support the camp supervisor and colleagues as needed.

Skills

Attention to detail

Organizational skills

Clear communication skills

Proficient in MS Excel

Adaptability

Education

Grade 12 (Matric)

Qualification in Administration, Logistics, or Supply Chain Management

Job description

Purpose of the Role

We’re looking for a detail-oriented Administrative Assistant/Stock Controller to join our team. The ideal candidate will provide efficient administrative support to the on-site management team while maintaining accurate inventory control for accommodation, laundry, and related services.

Education And Experience Requirements

• Grade 12 (Matric).
• 2–3 years of relevant experience in administration or stock control.
• Proficient in MS Excel and general computer literacy.
• Strong attention to detail and organizational skills.
• Clear communication skills (written & verbal).
• A clear criminal record.
• Qualification in Administration, Logistics, or Supply Chain Management.
• Previous experience in a remote site or hospitality environment.
• Knowledge of Food Safety and Occupational Health & Safety regulations.
• Self-motivated and adaptable to change.

Key Areas Of Responsibility

Administration & Reporting

• Maintain accurate and secure filing systems.
• Capture and process financial and stock data in company systems.
• Prepare daily, weekly, and monthly reports on inventory, expenses, and consumption.
• Assist with invoicing, reconciliations, and supplier queries.

Stock Control & Inventory Management

• Receive, record, and issue stock in accordance with company procedures.
• Conduct regular stock counts and investigate variances.
• Monitor and maintain stock levels to ensure timely replenishment.
• Support procurement and ensure all purchase orders are completed accurately.

Team & Compliance Support

• Support the camp supervisor and colleagues as needed.
• Ensure adherence to company policies, H&S, and Food Safety standards.
• Attend relevant training sessions and contribute to a positive team culture.

Why Join Us?

We pride ourselves on operational excellence, teamwork, and living our values every day. You’ll work in a supportive environment that encourages growth, learning, and collaboration.