Administrative Assistant

Outline; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A local company in Cape Town is seeking a full-time Administrative Assistant. The role involves various administrative tasks including managing the switchboard, data capturing in Excel, and organizing invoices. Candidates should have at least 1 year of administrative experience and be proficient in Microsoft Office Suite. Strong organizational skills and attention to detail are essential. This position requires in-person attendance.

Qualifications

• Minimum of 1 year of administrative experience preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with ability to multitask.
• Excellent attention to detail and problem-solving abilities.

Responsibilities

• Assist with the switchboard and reception duties.
• Capture wage deductions and clockings information in Excel.
• Sort delivery notes and invoices, keep filing systems neat.
• Order stationery and consumables.

Skills

Microsoft Office Suite

Organizational skills

Attention to detail

Effective communication

Job description

ADMIN ASSISTANT VACANCYRESPONSIBILITIES :

Responsibilities

• Assist with the switchboard
• Answer the reception doorbellObtain courier quotes for outgoing orders
• Book outgoing orders with our couriers via an electronic portal
• Sort delivery notes and invoices
• Keep neat filing systems where required to do so
• Capture clockings information in Excel
• Capture weekly wage deductions information in Excel
• Data capturing in QuickEasy
• Fold and distribute payslips to factory staff weekly
• Assist in the factory in between admin tasks
• Capturing factory timesheetsCheck that supplier invoices / Delivery notes are correctly stamped and signed as per the Goods Receiving Process
• Post supplier invoices
• Capture Purchase Orders and liaise with suppliers
• Order office stationery and consumables
• Label files and boxes when necessary
• Update client job spreadsheets in Excel
• Capture PODs on Capture the week's MEIBC and shifts in ExcelProduce a weekly clocking reportMatch POs to invoices and invoices to statements

Requirements

• Minimum of 1 year of administrative experience is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer literacy.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent attention to detail and problem-solving abilities.
• Effective communication skills, both written and verbal, to liaise with colleagues, suppliers, and transporters.

Attributes

• A proactive and self-motivated individual with a strong interest in maintaining excellent stock control.
• Ability to work independently and as part of a team in a fast-paced environment.
• Reliable, punctual, and committed to maintaining high standards of accuracy and efficiency.

Job Details

Job Type : Full-time
Pay : R,00 per month
Experience : administrative : 1 year (Preferred)
Work Location : In person