Administrative Assistant

Somewhere; Cape Town; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A healthcare practice is seeking a detail-oriented Administrative Assistant to help manage operations efficiently. You will assist with patient inquiries, billing processes, and maintaining organized records. The ideal candidate should have strong organizational and communication skills, along with familiarity with Google Workspace. This remote position is perfect for someone who can work independently while supporting a busy healthcare environment.

Qualifications

• Prior experience in healthcare or service-based industries preferred.
• Ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.

Responsibilities

• Manage patient inquiries and scheduling.
• Support billing and payment processes.
• Provide basic operations support and correspondence handling.

Skills

Organizational skills

Written communication

Verbal communication

Multi-tasking

Proactive mindset

Tools

Google Workspace

QuickBooks

Job description

Job Title: Administrative Assistant

Type: Full-time Independent Contractor

Location: Remote South Africa

Work Hours: U.S. Business Hours

Role Overview

We are seeking a detail‑oriented Administrative Assistant to support the day‑to‑day operations of a healthcare practice. This role is designed to reduce the administrative burden on the founder ensuring the practice runs smoothly and efficiently.

Key Responsibilities

• Manage patient inquiries scheduling and calendar coordination (Google Calendar).
• Support billing and payment processes (Stripe).
• Handle correspondence and provide basic operations support.
• Assist with onboarding new patients and maintaining accurate organized records.
• Provide prompt and professional communication across channels.

Qualifications

• Strong organizational skills with the ability to multitask and prioritize effectively.
• Prior experience in healthcare or service‑based industries (preferred).
• Familiarity with productivity tools such as Google Workspace ; QuickBooks experience a plus.
• Excellent written and verbal communication skills.
• Proactive reliable and able to work independently.