Administration Officer II

Unitrans Recruitment; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency in Durban is seeking an Administration Officer II to manage clerical duties, including scheduling, call handling, and record management. Candidates should have Grade 12 and up to 3 years of experience in a similar role. The job requires strong organizational skills and good customer relations, making it essential for effective office operations.

Qualifications

• Up to 3 years of experience in a similar role.
• Strong organizational and clerical skills are a must.

Responsibilities

• Managing the boardroom calendar.
• Preparing boardroom for meetings and audits.
• Answering and transferring incoming calls.
• Managing staff cleaners.
• Assisting staff with queries.

Skills

Administrative Functions

Interpersonal skills

Records Management

Office Procedures

Education

Grade 12 / Matric / NQF level 4 Advanced Certificate / NQF level 5

Job description

Job Advert Summary

Unitrans is seeking to employ a Administration Officer II who under general supervision performs a limited variety of clerical duties for functional groups involving compiling and arranging data making standard computations licencing receptionist duties handling petty cash managing the depot fleet fines processing documents maintaining records and filing. Routines are generally prescribed and supervision is readily available.

Duties & Responsibilities

• Managing the boardroom calendar
• Preparing boardroom for meetings / audits
• Arranging of lunches / refreshments for meetings / audits
• Answering and transferring incoming calls to the relevant staff / Managers reporting and following through on switchboard / phones faults / weekly updating internal extension list
• - sending and receiving courier mail
• Managing staff Cleaners
• Ordering of monthly groceries and water
• Ordering and maintaining stock distributing as and when required
• Managing float
• Weekly cash Reconciling
• Send out weekly COF reminder & update license renewal notification via email
• Receive and distribute all license disks to the respective contract Supervisors / Fleet controllers
• Pulling of monthly fine reports and updating fine status on the Trafico system
• Speeding fines to be given to Contract Managers or Supervisors
• Submission of fine requests into Trafico system
• Monthly reconciling and submitting of overtime and weekend allowance to payroll
• BVOs Night Out claims Weekly capturing & submissions per contract to payroll
• Filing done daily in order number sequence
• Ensures files are updated and maintained
• Filing
• Reception / Telephones
• Data capturing
• Minute taking
• Ensure good customer relations in daily interaction
• Compile daily hours worked
• Compile weekly input for wages processing
• Assist staff with queries

Minimum Requirements

• Required qualification : Grade 12 / Matric / NQF level 4 Advanced Certificate / NQF level 5
• Years of experience in a similar role : Up to 3 years

Required Experience :

Unclear Seniority

Key Skills

Administrative Functions,office supplies,Personnel Matters,Records Management,Office Procedures,Space Management,Daily Operations,Administrative Policies,Personnel Management,Administrative Services,Interpersonal skills,Telephone Calls,Travel Arrangements,Administrative Procedures,Word Processing

Employment Details

Employment Type: Full-Time

Experience: years

Vacancy: 1