Administration Officer : Centralised Procurement

Senwes Ltd.; Klerksdorp; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading agricultural company in Klerksdorp is seeking an experienced Administration Officer for Centralised Procurement to manage vendor vetting, purchase order processing, and supplier data maintenance. The ideal candidate should be detail-oriented and proactive, ensuring compliance with internal policies and seamless procurement processes.

Qualifications

• Experience in procurement processes or administration.
• Familiarity with supplier management systems.
• Ability to maintain accurate records and data.

Responsibilities

• Support procurement department with vendor vetting.
• Generate SAP reports for undelivered purchase orders.
• Create and manage compliance purchase orders.

Skills

Detail-oriented

Proactive

Vendor management

Data entry

SAP proficiency

Job description

Overview

We are seeking a detail-oriented and proactive Administration officer: Centralised Procurement to support our Procurement department with vendor vetting, purchase order processing, supplier sourcing and record maintenance. This role is vital in ensuring accurate administrative assistance to procurement Buyers, supplier information, compliance with internal policies and efficient procurement processes.

Vendor Vetting and Management

• Request and collect all required documentation from suppliers.
• Verify documentation for validity and compliance.
• Upload and manage supplier documents on the Vendor Management system.
• Unblock vendor as necessary.

Capture and Maintain Accurate Supplier Data

• Capture and maintain accurate supplier data.

Purchase Order Expediting

• Generate weekly SAP reports for undelivered purchase orders.
• Distribute outstanding purchase order lists to suppliers.
• Capture supplier feedback on SAP.
• Ensure timely follow-ups until delivery is confirmed.

Purchase Order Creation

• Create compliant purchase orders, particularly for low value / emergency funds.
• Ensure accuracy and compliance of all purchase orders created.

Supplier Sourcing and Management

• Identify and assess potential new suppliers.
• Collect and evaluate supplier data for compliance and capability.

Supplier Information Management

• Update and maintain accurate supplier records in the database.
• Align supplier data with compliance standards.

Supplier Credit Applications

• Complete and submit supplier credit applications.
• Liaise with internal and external stakeholders to resolve queries.

Administrative Support

• Support buyers and procurement managers with administrative tasks.
• Assist with procurement reporting, document filling and office coordination.