Administration Manager (Fleet) : Harmony & Beatrix

Executive Placements; Welkom; On-site; ZAR 300 000 - 500 000; Full time

Job summary

A leading recruitment agency in South Africa seeks a Fleet Manager to ensure compliance with fleet management policies and maintain effective communication with various service providers. Responsibilities include analyzing fleet reports, proactive maintenance of vehicles, and reporting any defects or issues promptly. The ideal candidate will demonstrate attention to detail and efficiency in managing fleet operations, ensuring high standards are met.

Responsibilities

• Maintain compliance with fleet policies and procedures.
• Liaise daily with fleet department and service providers.
• Analyze daily fleet reports and elevate exceptions.
• Ensure consistent pro-active maintenance of vehicles.
• Report mechanical and cosmetic defects.

Job description

Maintaining compliance of fleet policies and procedures relating to entire fleet management process.

Daily liaison and administration with support structures :

• HQ Fleet Department
• Automated Fleet Domain report queries
• Maintenance and repairs
• Technical concerns in general
• Service provider issues
• Authorizations enquiries out of Wesbank mandate
• Accidents
• Fuel Cards
• Tollgate E-Tags
• Traffic Fines
• Driver ID tags
• Licence renewals
• Bidtrack
• Tracking / Dashcam / Driver ID Tag Device
• Software, application and technical support
• Contact person for stolen or hi-jacked incidents
• All service providers
• Communication between operations and service providers
• Wesbank
• Maintenance and repairs authorisations to service providers
• Mechanical recoveries

Accident recoveries

Analyse automated daily fleet reports and elevate exceptions to operations to resolve

Fleet register confirmation, service due, license and COF renewal

MTD M&R

MTD Fuel transactions (Liters and Expense)

MTD - Fuel Consumption

LTD Accident repairs pending

MTD Traffic violation recorded against drivers

MTD Driver behaviour

Ensure that all sites comply and are consistent with pro‑active maintenance on daily basis

Cleaning of vehicles to prescribed specification and frequency

Reporting mechanical and cosmetic defects as and when they occur

Driver error, poor driving behaviour, awareness and