Administration Manager

Time Personnel; Cape Town; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading personnel agency in Cape Town is seeking an experienced Administration Manager to oversee all administrative and logistical operations. The ideal candidate will have at least 8-10 years of admin experience, preferably in the film or hospitality industries, and must possess excellent organizational and operational skills. This role requires calmness under pressure and the ability to manage multiple tasks efficiently.

Qualifications

• Minimum 8–10 years of admin experience.
• Experience in the film, hospitality or events industries is advantageous.
• Mature, emotionally intelligent, and comfortable with responsibility.

Responsibilities

• Manage all office operations, suppliers, and maintenance schedules.
• Coordinate travel and accommodation logistics.
• Support bookkeeper with invoices and supplier reconciliations.
• Assist with estimates, quotes, and compliance documentation.

Skills

Operational management

Proficiency in Microsoft Office

Logistical coordination

Calm under pressure

Organizational skills

Education

Matric, relevant qualifications

Job description

Administration Manager job vacancy in Cape Town.

Are you the calm, organised “powerhouse” who juggles all the balls to ensure all processes reach the end result for customers’ expectations?

This role, based in Wynberg, is suited to a practical problem solver who will manage all administration pertaining to logistics & operational support functions. Excellent Microsoft Office & Google Workspace skills essential.

Your experience with running administration portfolios in the film, hospitality or events industries will be highly advantageous! We require the personality & work attitude that remains calm under pressure.

Requirements

• Matric, relevant qualifications
• Minimum 8–10 years of admin experience
• Strong operational or logistical background, ideally from film production, hospitality, or event management
• Proven ability to manage multiple moving parts with calm precision
• Proficiency in Microsoft Office (Word, Excel, PPT) or Google Workspace
• Familiarity with simple accounting processes and supplier management
• Highly organised, runs a tight ship, tracks details without dropping the ball
• Mature and emotionally intelligent, comfortable with responsibility and confidentiality
• Flexible and adaptable, can shift gears between office and field environments
• Practical and solutions oriented, finds a way to get things done
• Disciplined and thorough, follows through, checks twice, and delivers on time
• Calm under pressure, and when those around you are stressed
• Handles deadlines and unexpected challenges with composure
• Common sense
• Build and maintain systems that allow for the client’s work to thrive

Duties and Responsibilities

• Admin & Office Management
  • Manage all office operations, suppliers, subscriptions, and general upkeep
  • Oversee courier, deliveries, and logistics coordination
  • Handle staff leave schedules, HR administration
  • Manage insurance updates
  • Maintain digital filing systems, records, and databases
  • Manage cleaning staff, grounds person and suppliers
  • Manage maintenance schedule
• Logistics & Field Support
  • Coordinate travel and accommodation logistics
  • Handle field cash, vouchers, tech, and equipment tracking
  • Support client immersion trips, client visits, and operational planning
• Financial & Supplier Coordination
  • Support bookkeeper with invoices, payments, and supplier reconciliations
  • Manage business subscriptions and renewals
  • Assist with BEE compliance documentation
• Operational Support
  • Assist with estimates, quotes, and costs
  • Support stock management for kitchen and field operations
  • Ensure insurance, compliance, and supplier documentation are current