Administration Coordinator

DataTech Recruitment; Paarl; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A reputable guesthouse in Paarl seeks a dependable Administration Coordinator to support daily operations and enhance guest experiences. The role requires a practical, organized individual who enjoys working behind the scenes. You will handle communication with guests, manage schedules, and ensure smooth operations. This position offers a supportive team environment and requires strong Excel skills. Accommodation is available if necessary.

Benefits

Accommodation options available

Bonus opportunities based on performance

Supportive team environment

Qualifications

• Calm, friendly nature who enjoys interacting with guests.
• Comfortable with numbers and working with Excel.
• Self-starter capable of guiding others.

Responsibilities

• Handle daily communication with guests.
• Manage Duty Managers and Night Managers.
• Draw up daily housekeeping schedules.
• Oversee breakfast service.
• Welcome and check in guests.
• Manage stock levels for breakfast and cleaning supplies.

Skills

Excel (intermediate to advanced)

People skills

Organizational skills

Job description

Administration Coordinator job vacancy in Paarl.

We are hiring on behalf of a well‑run guesthouse in Paarl that’s looking for a dependable, people‑friendly Administration Coordinator to support daily operations and guest experiences.

This role suits someone who’s practical, organised, and enjoys working behind the scenes to keep things running smoothly.

If you enjoy working with people, Excel spreadsheets, and being part of a calm, structured environment — this could be a great fit.

Salary: R8,000 per month.

What you’ll be doing:

• Handling daily communication: emails, WhatsApp’s, calls, and walk‑in guests
• Managing the Duty Managers and Night Managers – making sure they do what’s expected
• Drawing up daily housekeeping schedules
• Overseeing breakfast service during your duty week
• Welcoming and checking in guests
• Every two months: scanning and sending receipts to auditors
• Managing stock levels and ordering stock for breakfast and cleaning supplies
• Following written guidelines – there’s help and structure, you won’t be left guessing
• Making use of Swop and Stay perks to visit other guesthouses for learning

Why this role might be perfect for you:

• You like routine and structure – there’s a system in place, and it works
• You’re comfortable working with Excel (intermediate to advanced)
• You enjoy talking to people, helping guests feel welcome, and making sure nothing falls through the cracks
• You’re looking for steady, reliable work, not a high‑pressure corporate job
• You’re happy to work every third week for 7 days, followed by at least 4 days off
• You’d prefer to be based on‑site in Paarl – accommodation is available if needed

What we’re looking for:

• Someone with a calm, friendly nature who enjoys talking to guests
• Comfortable with numbers and Excel
• Ideally someone from an older age group – we happily consider applicants 50+
• A self‑starter who can keep things moving and guide others without being hands‑on
• Willing to work public holidays (hospitality runs 365 days a year), with extra leave provided during the year
• Open to staying on‑site in a bachelor flat if needed (optional and tax‑friendly)

The extras:

• Bonus opportunities based on motivation and contribution
• Warm, supportive team who value loyalty and care
• Accommodation options available for individuals or couples

This is a steady, supportive role with heart – ideal for someone who wants to work in a beautiful setting and be part of a small, people‑first team.