Administration Clerk Finance Department

The Legends Agency; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading manufacturing company in Cape Town is seeking an Administration Clerk to support their finance department. This role involves managing invoices, payments, and general financial administration, requiring at least 5 years of experience in a similar role. Strong skills in Microsoft Office and attention to detail are essential for success in this position. Join a supportive company that values continuous improvement and offers growth opportunities.

Qualifications

• Minimum 5 years of experience in a similar finance or administrative role.
• Strong working knowledge of Microsoft Excel, Word, and Outlook.
• Excellent attention to detail, organization, and accuracy.

Responsibilities

• Verify, capture, and reconcile supplier invoices and payments.
• Assist with supplier remittance advice and month-end reconciliations.
• Capture Goods Received Notes (GRNs) and maintain outstanding order reports.

Skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Attention to detail

Organization

Problem-solving skills

Communication skills

Education

Matric

Relevant certificate or diploma in Finance or Administration

Tools

Syspro

Job description

Administration Clerk, Finance Department
Join a leading manufacturing company and play a vital support role in a busy finance team.
Blackheath, Cape Town | Full-Time | Manufacturing Sector

About Our Client

Our client is a well-established manufacturing company with a strong reputation for quality, reliability, and operational excellence. With a collaborative culture and commitment to continuous improvement, they offer employees stability, structure, and opportunities to grow within a professional environment.

The Role: Administration Clerk, Finance Department

Reporting to the Cost Accountant, this position provides administrative and financial support to ensure the smooth running of daily finance operations. The role spans creditor management, purchasing, invoicing, payments, and general administrative duties within a fast-paced manufacturing environment.

Key Responsibilities

• Verify, capture, and reconcile supplier invoices and payments (creditors function)
• Match invoices to purchase orders and resolve related queries
• Assist with supplier remittance advice and month-end reconciliations
• Request quotes, raise purchase orders, and follow up on deliveries (buying support)
• Capture Goods Received Notes (GRNs) and maintain outstanding order reports
• Process monthly rental, utility, and internal billing invoices
• Schedule and load payments for approval and cashbook release
• Maintain accurate records, filing systems, and general finance administration
• Support the finance team with ad hoc administrative tasks and internal coordination

About You

• Minimum 5 years of experience in a similar finance or administrative role
• Matric required; relevant certificate or diploma in Finance or Administration advantageous
• Strong working knowledge of Microsoft Excel, Word, and Outlook
• Experience using Syspro is highly advantageous
• Excellent attention to detail, organization, and accuracy
• Reliable, trustworthy, and able to manage deadlines under pressure
• Proactive team player with strong communication and problem-solving skills

This is an excellent opportunity for someone with a solid administrative background in finance who's looking to join a reputable and supportive company within the manufacturing industry.