Administration Clerk

Vine Recruitment; Stellenbosch; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency in Stellenbosch is seeking a detail-oriented Administration Clerk. The role involves providing administrative support, managing supplier accounts, and assisting with debt collection. Candidates must have a Matric certificate and training in MS Office applications. Strong organizational skills and experience in a clerical environment are essential. This position is vital to ensure efficiency in the supply and production planning department.

Qualifications

• Matric required.
• Computer training in MS Word, MS Excel and MS Outlook essential.
• Experience in office, clerical, and accounting support preferred.

Responsibilities

• Provide clerical and administrative support for supplier management.
• Assist in debt collection processes.
• Maintain filing system for supplier accounts.

Skills

Clerical support

Debt collection

Customer service

MS Word

MS Excel

MS Outlook

Education

Matric

Job description

Administration Clerk position available in Stellenbosch.

The Administration Clerk is to provide clerical and administrative support in dealing with suppliers in an effective and efficient manner, that orders are processed and suppliers accounts are reconciled and made ready for payments.

The Administrator will also be involved in debt collection.

Requirements:

• Matric
• Computer Training in MS Word, MS Excel, and MS Outlook.
• Experience performing duties related to office, clerical, accounting support
• Working knowledge of business practices, correspondence and typing formats, including correct
  English grammar, spelling, and punctuation.
• Working knowledge of filing and record keeping systems
• Ability to deal with customers professionally and cautiously during debt collection procedures.

Duties and Responsibilities:

• Provide office support services in order to ensure efficiency and effectiveness within the supply and production planning department:
  • Process and send out purchase orders.
  • Follow up on orders and deliveries.
  • Maintain filing system for supplier accounts and deliveries.
  • Assist production planning where needed.
  • Maintain an adequate inventory of office supplies.
  • Receive, manage and reconcile supplier accounts and deliveries.
  • Prepare information to affect supplier payments.
  • Bank reconciliations of supplier payments.
• Provide office support services in order to ensure efficiency and effectiveness with regards to debt collection, customer payment allocations and bank reconciliations.
  • Dealing with customers professionally regards debt collection.
  • Customer payment allocations.
  • Bank reconciliations of customer payments.
• Provide general office support services:
  • Perform accounting and general administration as instructed by the management.
  • Perform other related duties as required.