Administration Assistant

LIFE Healthcare Group; Garlington Estate; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading healthcare facility in KwaZulu-Natal is seeking an Administration Assistant to manage data entry and financial tasks. Applicants should possess a Matric qualification and Higher Certificate in Bookkeeping, with at least 2 years of relevant experience. Strong administration skills and proficiency in Microsoft Office are essential. The role involves various administrative duties and supporting financial operations within the organization.

Qualifications

• At least 2 years’ relevant experience to meet the critical outputs.
• Previous clerical experience essential.
• Financial process understanding up to trial balance.

Responsibilities

• Assisting with preparation of Cosec paperwork for meetings.
• Handling general administrative tasks.
• Maintaining the debtors’ book.

Skills

Microsoft Office Suite Skills

Good English written and oral skills

Strong administration skills

SAP knowledge

Problem-solving and analysis

Attention to detail

Working well under pressure

Education

Completed Matric/Grade 12 Qualification

Higher Certificate in Bookkeeping or equivalent

Job description

Overview

A vacancy exists for an Administration Assistant based at Life Hilton Private Hospital, reporting to Finance and Admin Manager Mandy Ruthanum. The successful candidate will be responsible for capturing data and financial information, executing specific financial processes such as processing requisitions, and handling general administrative functions within Life Healthcare's financial accounting operations.

Critical Outputs

• Assisting with the preparation of the Cosec paperwork for subsidiary board and AGM meetings
• Assisting with the preparation of relevant paperwork for share transactions
• Administrative tasks required in respect of deregistration and liquidation of companies
• Assist in circulating and collation of Annual Financial Statements
• Updating Cosec database
• Assisting with the preparation of all CIPC submissions i.e. name change, public officer change, director change, etc for lodgement with the CIPC
• General administration duties, in particular maintenance of minute books
• Other administrative ad hoc tasks arising from Head Office and or the business
• Completion of Requisitions, goods receipting on SAP
• Sending payments for processing
• Store Clerk functionality where necessary
• Contacting debtors to maintain debtors’ book

Requirements

• Completed Matric/ Grade 12 Qualification
• Higher Certificate in Bookkeeping or equivalent
• At least 2 years’ relevant experience and technical skills to meet the critical outputs
• Previous clerical experience to meet the critical outputs
• Sound knowledge of Microsoft Office Suite Skills
• Good English written and oral skills
• Strong administration skills are essential
• SAP knowledge would be advantageous
• Financial process understanding up to trial balance
• Computer proficiency in MS Office would be an advantage
• Working well under pressure
• Attention to detail
• Deadline driven

Competencies

• Problem-solving, analysis and judgement
• Attention to detail
• Resilience
• Engaging diversity
• Verbal & written communication skills
• Influencing skills
• Building relationships
• Customer responsiveness
• Organisational awareness
• Action orientation
• Excellence orientation
• Ethical behaviour

Email: [e-mail]

Closing date: Tuesday, November 11, 2025

Internal applicants - Before making an application, you are requested to discuss your application with your line manager. External candidates will also be considered.

Life Healthcare is an Equal Opportunity Employer.

Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date of this advert, should consider their application as unsuccessful.