Admin Team Lead - Mall of Africa

Toys R Us and Babies R Us South Africa; Gauteng; On-site; ZAR 279,000 - 334,800; Full time

Job summary

A leading retail company in South Africa is seeking a Retail Admin Supervisor to manage all administrative functions in the store. The role involves handling daily banking, staff scheduling, and ensuring compliance with company standards. Candidates should have at least one year of experience in a retail environment and possess a Matric Certificate. Excellent organizational skills and the ability to work under pressure are essential. Join us to create an amazing customer experience!

Qualifications

• Minimum of 1 year administration experience within a retail environment.
• Must have own or reliable transport to work for shift work.

Responsibilities

• Responsible for all administrative functions in accordance with company standards.
• Manage, control and administer all store-related functions.
• Daily cash ups and balancing against sales slips.

Skills

Strong Admin and reporting acumen

Well organised

Numeracy

Ability to work under pressure

Time Management

Problem solving

Appropriate Computer skills

Education

Matric Certificate

Job description

Introduction

Retail Admin Supervisor

Welcome to the Toys R Us world of awwwesome, where we want your little ones imaginations to run free!

Toys R Us and Babies R Us are well established international brands. Commonly referred to as the “World’s Greatest Toy Stores”, Toys R Us SA currently boasts 60+ physical stores, two of which are located in Namibia, botswana and Zambia, as well as an ALL NEW AWWWESOME online store. The key focus of the group is to ensure that customers, young and old, from children to grandparents, are offered an amazing range and experience, complemented by great value! Are you a dynamic and passionate individual who will ensure exceptional customer satisfaction and excellent store performance?

Then we are looking for an Admin Supervisor andwe would like you to join our team!!

Job Purpose

Responsible for all administrative functions in a store in accordance with the Company’s standards and procedures.

Key Skills

• Strong Admin and reporting acumen
• Well organised
• Numeracy
• Ability to work under pressure and handle challenging situations
• Time Management
• Problem solving
• Appropriate Computer skills

Key Performance Areas

• Manage, control and administer all timeously in the store related to daily banking, price changes, staff scheduling and employment contracts, stock counts, stationery and all other general administration
• Daily cash ups and balancing by receiving incoming cash, checking it against sales slips and other documents, and preparing it for deposit at bank
• Counting and recording money received and/or paid out and balancing against cash register sales records
• Ensure accurate and timeous daily banking and reconciliations
• Daily reporting all discrepancies, shortages and overs, price overrides refunds and exchanges to Store Manager for authorisation
• Manage and control all functions and procedures related to receipt and dispatch of goods in accordance with standard operating procedures
• Daily scanning and emailing to head office all documentation relating to the receipt and dispatch of stock
• Daily reporting of all receipt and despatch documentation to the Store Manager for authorisation
• Adherences to daily housekeeping in office area
• Manage and control all weekly stock counts in accordance with count schedule
• Plan and prepare and administer all stock take counts
• Manage and control all stock take counts
• Planning and preparing work schedules for Store Managers authorisation
• Daily updating price changes electronically and manually
• Maintenance and administrations of all stock related matters (including but not limited to reports in respect to: no sales, top sellers and negative stock transactions);
• Ordering, monitoring and controlling Stationery used in the store
• Minimize expenses in area of responsibility
• Protect Company’s assets in area of responsibility

Entry Requirements

• Matric Certificate
• Must have own or reliable transport to work to be able to work shifts
• Minimum of 1 (one) year administration experience within a retail environment

General

• To undertake any other relevant duties requested by Senior Management
• To undertake all mandatory and service training as required
• Maintaining the strict confidentiality of all information
• To undertake an appraisal and personal development review regularly
• To take responsibility and accountability for being up to date with current SOP’s
• Co-operating fully in the introduction of any new technology and new methods.