Admin Officer (Re- Advert)

Mintek Pty Ltd.; Gauteng; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading South African research organization is seeking an Admin Officer to manage administration for the Executive and the Board. The ideal candidate will have a National Diploma in Public Administration and 3-5 years of administrative experience. Responsibilities include meeting preparation, minute-taking, and managing confidential information. Proficiency in Microsoft Office and IFS system is necessary. This position offers a permanent contract in Gauteng.

Qualifications

• 3-5 years Administrative experience is required.
• Computer literacy in full Microsoft Office programmes is essential.

Responsibilities

• Assist in the preparation of board and committee meetings.
• Take minutes during meetings and maintain accurate records.
• Organise travel and accommodation bookings.

Skills

Corporate Governance

Multitasking

Education

National Diploma in Public Administration

B. Tech in Public Administration

Tools

Microsoft Office

IFS System

Job description

Industry : Scientific, Research & Development

Job category : Directors and Chief Executives

Location : Randburg

Contract : Permanent

Remuneration : Market Related

EE position : Yes

Introduction

Mintek has an exciting career opportunity for an Admin Officer.

The candidate will be responsible for the administration function of the Executive and the Board.

All suitably qualified and experienced candidates are invited to apply.

KEY PERFORMANCE INDICATORS :

ADMINISTRATION

Assisting in the preparation of board and committee meetings (e.g., scheduling, sending notices, and preparing agendas).

Taking minutes during meetings and ensuring accurate records of discussions and decisions.

Distributing meeting materials and ensuring board members have the necessary documentation.

Ensure that all purchase, service requisitions and store items are correct before processing on IFS. Follow-up with buying on progress.

Responsible for travel and accommodation bookings.

Liaise with the Finance Division on the processing of S&T allowances, and advances.

Organise quotes and do requisitions for all consumables and assets.

Perform Secretarial duties for Executive Managers and the Board of Directors.

Assist in drafting accurate and professional reports.

Coordinate and organise board-related external and internal events ensuring all logistics are seamlessly executed.

Undertake any ad hoc duties.

COMPLIANCE

Handle sensitive and confidential information with the utmost discretion.

Assist with coordinating the Board Induction.

Maintain and keep a filing system.

Recording of accurate minutes.

MAINTAIN ASSET REGISTER FOR THE CLUSTER

Keep records of asset location changes, transfers, and scrapping.

Update Excel version of Asset Register.

Physically verify assets at required intervals against Excel and IFS versions of the asset list.

COLLABORATION

Ability to build a positive working relationship.

Supporting the Board secretariat in implementing corporate governance best practices.

Works closely with the Board Secretariat and Executive Management to facilitate efficient board meetings.

Collaborate with cross-functional teams to ensure accurate record-keeping, document management, and information flow between the board and management.

QUALIFICATION AND EXPERIENCE

National Diploma in Public Administration, Office Management or equivalent

Ideal B. Tech in Public Administration, Office Management or equivalent qualification

3-5 years Administrative experience

Computer Literacy in full Microsoft Office programmes, IFS System and Minutes taking

KNOWLEDGE, SKILLS AND ABILITIES

Corporate Governance

Multitasking

COMPETENCY REQUIRED

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