Admin Clerk - Upington Dried Fruit Plant

PepsiCo; Upington; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A global food and beverage leader is seeking an Admin Clerk to provide administrative and operational support at the Upington depot. You will ensure accurate documentation, manage producer records, and uphold quality and safety standards. The ideal candidate has experience in administrative roles and can communicate fluently in English and Afrikaans. This is a temporary position lasting 4 months from January 2026 to April 2026.

Qualifications

• 2-3 years in an administrative or clerical role, preferably in agriculture, manufacturing, or logistics.
• Experience with document control and basic financial processes.
• Fluent in English and Afrikaans.

Responsibilities

• Provide administrative support by ensuring accurate documentation at the depot.
• Manage producer records and depot supplies.
• Support payroll and financial processes.

Skills

Accurate data capturing and filing

Clear communication

Organizational & Time Management

Proficiency in MS Office

Health & Safety Awareness

Education

National Senior Certificate (Matric)

Certificate or Diploma in Office Administration, Logistics, or Business Management

Tools

MS Office (Excel, Word, Outlook)

Job description

Overview

About PepsiCo

PepsiCo products are enjoyed by consumers more than one billion times a day in more than 200 countries and territories around the world. PepsiCo generated more than $79 billion in net revenue in 2021, driven by a complementary beverage and convenient foods portfolio that includes Lay’s, Doritos, Cheetos, Gatorade, Pepsi-Cola, Mountain Dew, Quaker, and SodaStream. PepsiCo's product portfolio includes a wide range of enjoyable foods and beverages, including many iconic brands that generate more than $1 billion each in estimated annual retail sales.

Responsibilities

Job Overview : To provide administrative and operational support at the raisin depot by ensuring accurate documentation, compliance with intake and hygiene procedures and effective coordination of depot resources. The Admin Clerk plays a key role in maintaining producer records, managing depot supplies and supporting payroll and financial processes, while upholding health, safety and quality standards.

Raisin Intake & Producer Support

• Receiving Raisins from Producers
• Coordinate and oversee the intake of raisin loads from producers, ensuring smooth offloading and accurate documentation
• Intake Procedure Compliance
• Ensure all intake protocols are strictly followed, including quality checks, weight verification, and documentation
• Producer Documentation Management
• Handle and file all producer-related documents per load, including delivery notes, contracts, and BBBEE compliance documents
• Drying Aid Distribution & Reconciliation
• Issue drying aids to producers and maintain weekly reconciliation records to ensure accountability and stock control

Administrative Duties

• Producer Information Administration
• Capture and maintain accurate records of producer details, load data, and delivery schedules in the system
• Payroll Support
• Accurately capture depot personnel working hours and submit weekly reports to Payroll for processing
• Fuel Management
• Monitor fuel usage at the depot and submit accurate fuel reports to the Creditors Clerk for reconciliation and payment

Depot Operations & People Management

• Depot Staff & Process Oversight
• Support depot operations by coordinating staff activities, ensuring efficient workflow, and assisting with basic HR-related tasks
• Customer / Producer Centricity
• Maintain a service-oriented approach when dealing with producers and internal stakeholders, ensuring queries are resolved promptly and professionally

Compliance & Standards

• Health & Safety Compliance
• Ensure depot operations comply with health and safety regulations, including PPE usage, hazard reporting, and emergency procedures
• Depot Hygiene & Quality Standards
• Uphold hygiene standards in line with HACCP and GMP requirements, ensuring cleanliness and food safety protocols are maintained

Qualifications

Education & Experience Requirements

• Minimum Qualification :
• National Senior Certificate (Matric)
• Certificate or Diploma in Office Administration, Logistics, or Business Management is advantageous
• Experience :
• 2–3 years in an administrative or clerical role (preferably in agriculture, manufacturing, or logistics)
• Experience with document control and basic financial processes
• Exposure to health and safety or quality systems (, HACCP, GMP) is advantageous

Other Requirements

• Valid driver’s license (if travel between sites is required)
• Fluent in English and Afrikaans (depending on producer base)

Administrative & Clerical Skills

• Accurate data capturing and filing
• Document handling and record-keeping
• Proficiency in MS Office (Excel, Word, Outlook)
• Communication & Interpersonal Skills
• Clear communication with producers and internal teams
• Ability to manage queries and resolve issues professionally
• Organizational & Time Management
• Prioritizing tasks and managing multiple responsibilities
• Weekly reporting and reconciliation deadlines

Attention to Detail

• Ensuring accuracy in fuel reports, payroll hours, and producer documentation
• Basic Financial LiteracyUnderstanding of invoicing, recon processes, and cost tracking
• Health & Safety Awareness
• Knowledge of HACCP, GMP, and depot hygiene standards

Customer / Producer Centricity

• Supporting producers with drying aids and documentation
• Maintaining a helpful and service-oriented approach
• Team Collaboration
• Working closely with depot staff and management

Please note this is a Temporary vacancy for 4 Months from January 2026 to April 2026 at Vredendal Intake Depot

“PepsiCo is an Equal Opportunity Employer in line with the Employment Equity Act"