Admin Clerk - TimberCity Riverside

The Building Company; Wes-Kaap; On-site; ZAR 120 000 - 180 000; Full time

Job summary

A leading construction company in South Africa is seeking an experienced administrator to handle general admin and HR tasks. Responsibilities include relief cashier duties, accurate filing of invoices, assisting with recruitment, and maintaining personnel records. The ideal candidate should have strong organizational skills and the ability to interact professionally with suppliers and customers.

Qualifications

• Experience in general admin and HR administration tasks.
• Ability to handle cash and perform reception duties.
• Strong organizational and filing skills.

Responsibilities

• Perform relief reception and cashier duties as needed.
• Ensure accurate filing of customer invoices in a timely manner.
• Assist with inventory auditing and cycle counting.
• Maintain personnel files and assist with recruitment administration.
• Reconcile creditors to supplier statements.

Skills

General administration

HR administration

Cash handling

Customer service

Filing

Recruitment assistance

Inventory auditing

Job description

The main purpose of the job is to perform general admin, creditors, and HR administration duties as well as relief cashier and reception duties when necessary

• Relief Reception and Cashier when required in a professional manner
• Ensure accurate filing of customer invoices (debtors account) timeously
• Assist with accurate cycle counting when required as part of the inventory auditing procedure
• Organize and consolidate month end statements for posting. Tabulates and posts data in record books
• Compiles and maintains records of business transactions and office activities in the store, performs variety of following or similar clerical duties and utilizing knowledge of systems or procedures : Copies data and compiles records and reports
• Ensures that all documents are completed and submitted timeously relating to the on-boarding of all new employees
• Skills Development and EE reporting : Assist the Store Accountant with all the administration relating to skills development and employment equity reporting
• Maintain Personnel Files and Administrative functions : Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration
• Recruitment administration : Assistance regarding recruitment administration and job advertising when required
• Capturing GRN's / CVR's into system : Captures GRN’s / CVR’s accurately. Prepares, issues, and sends out receipts, bills, policies, statements, and checks
• Capture Invoices : Matching GRN's to invoices captured
• Processing of CVR's : Processing of CVR's efficiently in case of incorrect quantities received, price differences and damaged goods returned
• Accurately and timeously reconciles creditors to supplier statements
• Investigating variances i.e. price / quantity differences etc and provide outcome of investigation to the management
• Resolving queries with suppliers in a professional manner accurately and efficiently
• Filing of documents : Filing of unpaid matched GRN / delivery note / order / buy out details
• To uphold and promote the company values and culture