Admin Clerk

Pronel Personnel; Howick; On-site; ZAR 200 000 - 300 000; Part time

Job summary

A dynamic agricultural operation is seeking a detail-oriented Admin Clerk to support administrative and financial functions. This part-time role involves tasks such as data capture, maintaining employee files, managing invoices, and reporting on diesel usage. Ideal candidates will have strong organisational skills, proficiency in Microsoft Word and Excel, and a proactive mindset. Previous experience in the agricultural sector is advantageous. The position is based in Howick, KwaZulu-Natal, South Africa.

Qualifications

• Strong administrative and accurate data capture skills.
• High attention to detail with the ability to work independently.
• Previous experience in a farming or agricultural environment will be advantageous.

Responsibilities

• Capture milk volumes, cow numbers, and other operational metrics.
• Assist with maintaining employee files and documentation.
• Sort and file invoices and follow up on outstanding invoices.
• Track vehicle hours/kilometres and schedule vehicle servicing.
• Maintain financial and administrative filing systems.

Skills

Administrative skills

Data capture

Organisational skills

Communication skills

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Job description

We are looking for a detail-oriented and reliable Admin Clerk to join a dynamic farming operation. This part-time role is ideal for someone with strong organisational skills, a proactive mindset, and a genuine interest in supporting both administrative and financial functions within an agricultural environment.

Key Responsibilities

Data Capture

• Capture milk volumes, cow numbers, calvings, and other operational metrics on 4th Quadrant
• Submit monthly Eskom meter readings

Human Resources Support

• Organise and maintain employee files
• Develop and manage documentation checklists
• Assist with employment contracts
• Support coordination of Health & Safety and Employment Equity meetings
• Capture timesheets and payroll-related data

Invoices & General Administration

• Sort and file invoices alphabetically
• Follow up on outstanding invoices

Credit & Insurance

• Assist with credit applications and insurance claims

Diesel Usage Reporting

• Maintain diesel usage data via the SFP App
• Prepare data for SARS submissions
• Monitor and report on fuel consumption trends

Vehicle Services & Licensing

• Track vehicle hours/kilometres via the SFP App
• Schedule vehicle servicing with service providers
• Ensure all vehicles are licensed and records kept up to date

Ordering & Supplies

• Place orders for feed, diesel, and fertiliser

Filing & Records Management

• Maintain up-to-date financial and administrative filing systems
• Assist with archiving of records

Accreditation Support

• Assist with agricultural accreditations such as GlobalG.A.P. and SIZA

Requirements

• Strong administrative and accurate data capture skills
• High attention to detail with the ability to work independently
• Proficiency in Microsoft Word and Excel
• Good communication and organisational skills
• Previous experience in a farming or agricultural environment will be advantageous