ADMIN ASSISTANTS

windo hospitality Co; Noord-Kaap; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A hospitality service provider in South Africa is seeking an Administrator to manage financial tasks, logistics, and front office communications. The role requires proficiency in Excel and Outlook. Join our team for a full-time opportunity to support our executive team and ensure smooth operational workflows.

Qualifications

• Proficient in Microsoft Excel and Outlook.
• Experience with financial administration and data entry.

Responsibilities

• Process and reconcile sales invoices and purchase orders.
• Manage logistics for product delivery and inventory tracking.
• Handle front office calls and client correspondence.
• Provide administrative support to the Executive team.

Skills

Data Entry

Adobe Acrobat

AS400

EDI

Microsoft Outlook

Cloud Architecture

Microsoft Excel

Quick Books

Administrative Experience

Order Fulfillment

Project Implementation

Sales Support

Job description

Key Responsibilities

• Financial Administration: Process and reconcile sales invoices, purchase orders, and staff expense reports. Serve as the initial point of contact for routine Accounts Payable and Accounts Receivable inquiries.
• Logistics Coordination: Manage the scheduling and delivery of our cleaning systems and chemical products across the region. This includes liaising with external courier services, tracking shipments, and updating inventory records accurately.
• Front Office Management: Answer and direct high-volume incoming telephone calls and emails professionally. Manage client correspondence related to service schedules, product trials, and general inquiries.
• Executive Support: Provide general administrative assistance to the Executive team including calendar management, scheduling meetings, taking minutes, and preparing confidential documents.

Key Skills

• Data Entry
• Adobe Acrobat
• AS400
• EDI
• Microsoft Outlook
• Cloud Architecture
• Microsoft Excel
• Quick Books
• Administrative Experience
• Order Fulfillment
• Project Implementation
• Sales Support

Employment Type : Full Time

Experience : years

Vacancy : 1